What are the responsibilities and job description for the LEAD SECRETARY PK-8 BUILDING position at To Be Determined?
MINIMUM QUALIFICATIONS:
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
DUTIES:
CONTRACT: 260-262 Days (52 Weeks); 7.5 hours per day, 37.5 hours per week.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481 by closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org , click on "Job Opportunities", then "Apply" next to Job ID 315 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number.
Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.
- High School Graduate or equivalent.
- Knowledge of and ability to demonstrate basic business-related skills.
- Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.
- Ability to organize and prioritize tasks in order to effectively work within timeline.
- Clerical experience beyond minimum required.
- Ability to perform duties requiring strictest confidentiality.
- Excellent communication skills and ability to work cooperatively with other personnel.
- Willing to cross-train with other positions.
- Bachelor Degree, Associate degree or academic hours completed beyond high school
- Experience gained in any unit of the school system.
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
DUTIES:
- Greet school visitors while interacting with the public in the school office or other settings.
- Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.
- Assist students, public and staff as needed.
- Direct visitors to appropriate destinations.
- Secretary to Building Principal of Record, Pod Principals, and/or Supervisors.
- Maintain and Coordinate Electronic calendars for all building administrators.
- Type and/or assemble reports or information required by the different departments at the Administration Building as requested by the principals.
- Attend B.L.T. meetings and be responsible for recording and communicating meeting minutes to Building Administration immediately following the meeting.
- Prepare, duplicate and distribute school newsletters, master schedules, etc.
- Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the principal or designee (s).
- Assist in areas of public relations and communications with staff, students, and visitors.
- Assist in admitting visitors to the building, exercising judgment concerning priority.
- Assist in scheduling, as needed, exercising priority, including:
- Building assemblies; Parent/Teacher conferences; Building meetings; and any other appointments as required.
- Keep constantly informed of school policies and regulations.
- Answer incoming phone lines and assist person on the phone as needed.
- Help pupils, staff members and parents with routine problems.
- Receive and deliver messages to staff and students, electronic and/or hard copy.
- Be directly responsible for Building payroll reporting for certificated and classified staff.
- Check in and out all substitutes daily and keep record for their attendance.
- Keep accurate record of staff absenteeism (personal leaves, sick leaves, school business leave, vacations, etc.)
- Arrange and coordinate substitutes when notified of an employee absence.
- Maintain and make corrections to staff mailboxes.
- Maintain office files related to daily operational need of the building and any necessary employee files.
- Maintain required forms for Building staff including but not limited to sick leave, employee absence, and transportation forms.
- Responsible for all budget allocations which include:
- Keep accurate account of expenditures and budget revisions;
- Prepare all school purchase orders;
- Order and maintain all office and building supplies, check in invoices upon arrival of supplies, and submitting for remittance in a timely manner; and
- Prepare and process petty cash receipts.
- Maintaining records for students’ fees and obligations in the student information system.
- Maintain detailed, accurate records in regard to receiving monies; writing receipts; depositing money; and remittance details.
- Prepare, receive and distribute inter-office, U.S., and electronic mail as requested.
- Operate office machines and maintain supplies for copy machines, faxes, etc.
- Coordinate building permits and keep an updated calendar of events.
- Keep emergency cards on file for all staff. Make duplicates for pod secretaries.
- Prepare for opening and closing of school (reports, bulletins, schedules, etc.)
- Collect list of needed room repairs and requests for repairs to or replacement of equipment and keep custodian informed of any needed repairs.
- Maintain strict confidentiality.
- Abide by the rules, regulations, policies and procedures of the Warren City School District Board of Education.
- Perform other relevant duties as may be assigned by Superintendent, Building Principal, Pod Principals and Supervisors and/or his/her designee.
CONTRACT: 260-262 Days (52 Weeks); 7.5 hours per day, 37.5 hours per week.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481 by closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschool
Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.
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