Executive Assistant

About us

We are professional, agile, creative and our goal is to Build Predictable Results for Our Clients To Grow Their Business with us. TopShotPro is at the forefront of Real Estate Digital Marketing. Known for our commitment to excellence, innovation, and strong client relationships. As we expand our nationwide reach, we are in search of a dedicated and proficient Executive Assistant who is eager to contribute to our growing success..

Our work environment includes:

• Modern office setting
• Food provided
• Modern office setting
• Growth opportunities
• Regular social events
• International workforce
• Casual work attire
• On-the-job training
• Flexible working hours
• Lively atmosphere
• Work-from-home days

Job Description

We seek an Executive Assistant who excels in both administrative and client-facing roles. The ideal candidate will be able to manage various administrative tasks and engage directly with clients and prospects. This role is integral to our business operations and demands a balance of efficiency, professionalism, marketing enthusiasm, and sales acumen.

Key Responsibilities:

Email & Call Management:

• Handle email correspondences, prioritizing client and sales-related emails.
• Make calls to prospects based on email responses to book appointments.
• Commission incentives offered for successful booked appointments after 90 days.

Calendar & Scheduling Management:

• Manage and Optimize the executive's calendar.
• Schedule and confirm meetings, respecting the executive’s preferred time blocks.

Client Relationships & CRM Management:

• Help Executive grow and develop personal relationships with clients.
• Operate and update the CRM system, flagging crucial client issues.
• Raise issues, and propose solutions accordingly

Social Media and Marketing

• Oversee Virtual Assistant engages on Executives Social Media Accounts
• Track and Maintain KPIs for Executives on Social Media

Project Monitoring

• Track and Report on significant projects on a “As needed” basis
• Use project management tools like Notion for effective organization and communication
• Collaborate with other team members to ensure the completion of projects

Personal Assistant Tasks

• Handle personal errands including travel arrangements, appointments, and reservations
• Align personal assistant tasks with the executive’s broader goals and vision

Administrative Duties

• Conduct administrative tasks like spreadsheet management, and event supply ordering.
• Ensure smooth operation of all administrative functions

Continious Learning & Development

• Stay informed about Digital Marketing Technology
• Stay informed about Artificial Intelligence
• Stay informed about Social Media
• Apply new knowledge to enhance our business practices and client interactions

Additional Responsibilities:
- Coordinate and facilitate meetings, conferences, and events.
- Handle confidential information with discretion and maintain strict confidentiality.
- Perform general office duties such as answering phones, greeting visitors, and maintaining office supplies.
- Assist with special projects and initiatives as assigned.

Qualifications

• Proven experience as an Assistant, Admin, or Executive Assistant
• A desire to learn and conduct some sales and client communication
• Strong organizational, time management, and multitasking skills
• Effective communication skills, both written and verbal
• Knowledge of CRM software is a plus
• Knowledge of office management tools, and knowledge of social media platforms
• Self-Driven, with the ability to work independently
• Previous sales experience is highly advantageous
• Strong computer literacy with proficiency in Google Docs, Canva, ChatGPT
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines
• Ability to multitask and adapt to changing priorities in a fast-paced environment
• Knowledge of QuickBooks or other accounting software is a plus
• Front desk experience is a plus
• Ability to handle sensitive information with confidentiality.

This is an excellent opportunity for a highly organized individual with strong administrative skills. The successful candidate will have the opportunity to work closely with executives and contribute to the overall success of the organization. If you are a detail-oriented professional with excellent communication skills, we would love to hear from you. Apply today!

Job Types: Full-time, Part-time

Pay: Up to $2,500.00 per month

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• What Does Showing Up Mean To You?

Work Location: Hybrid remote in Falls Church, VA 22046

Salary : $2,500