What are the responsibilities and job description for the Administrative Assistant position at Torro?
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Office Manager, Sales Manager, and CEO with assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate e-filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, office, and google suite. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities include the following, which are subject to change with the needs of our business:
- Answer and direct phone calls
- Organize and schedule appointments
- Set up new employees in our database
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports and update key performance indicators for management review
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Ensure that all items are invoiced accurately and paid on time
- Book travel arrangements
- Plan events on occasion
- Submit and reconcile expense reports, assist accounting with payroll preparation
- Provide general support to employees and/or visitors
- Running misc errands as needed
- Populating agreements with speed and accuracy
Skills
- Prior administrative, clerical, or reception experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and computers
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Google Suite tools (Sheets, forms, etc.)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Willingness to take challenges head-on and adapt to the needs of the business
- Desire to be proactive and create a positive experience for others
Hours are 8:00 am - 6:00 pm, with an hour lunch, Monday through Friday
Job Type: Full-time
Pay: $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Vision insurance
Schedule:
- Monday to Friday
COVID-19 considerations:
We have three high-grade air filtration units constantly running.
Education:
- High school or equivalent (Preferred)
Experience:
- Related: 1 year (Preferred)
Work Location: One location