Payroll/HR Specialist

The Payroll/HR Specialist is responsible for accurate and timely processing of complex, weekly payroll (including medical, PTO and benefits) for all employees within the organization.  It is a crucial role in maintaining financial records, adhering to relevant regulations, and supporting the overall efficiency of the payroll function. The Payroll Associate will collaborate with various departments, handle payroll inquiries, and contribute to the smooth functioning of the payroll process. Collates and verifies data and inputs into the payroll system. Updates payroll records and processes routine changes to employee records. Performs basic reconciliation and auditing processes during each pay cycle.

Key Responsibilities:

1. Payroll Processing
   Execute end-to-end payroll processes on a weekly basis, including data input, validation, and distribution of paychecks or electronic transfers.
   Ensure accuracy and compliance with company policies, as well as federal, state, and local regulations.
2. Timekeeping and Attendance:
   Review and validate timekeeping records to ensure accuracy in calculating hours worked, overtime, and other relevant factors.
   Address discrepancies and work closely with supervisors and employees to resolve any issues related to time and attendance.
3. Benefits Administration:
   Assist in administering employee benefits related to payroll, including health insurance, retirement plans, and other deductions.
   Collaborate with HR Generalist to ensure accurate and timely deductions and contributions.
4. Compliance:
   Stay informed about changes in labor laws, tax regulations, and other relevant legislation affecting payroll processing.
   Ensure compliance with all applicable laws and regulations, and update payroll procedures accordingly.
5. Reporting:
   Generate and analyze payroll reports to support internal and external audits, as well as management decision-making.
   Prepare and submit required payroll tax reports and other statutory filings.
6. Customer Service:
   Respond to payroll-related inquiries from employees, management, and external entities.
   Provide excellent customer service by addressing concerns, resolving issues, and offering guidance on payroll matters.
7. HR Administration:
   Assist with scanning, filing and auditing of HR documents
   Provide administrative support to HR team as needed
   8. Customer Service:
   Respond to payroll-related inquiries from employees, management, and external entities.
   Provide excellent customer service by addressing concerns, resolving issues, and offering guidance on payroll matters.

Qualifications:

• 3-4 years of prior experience in payroll processing and familiarity with relevant software (e.g., ADP, Paylocity or similar).
• Strong understanding of payroll regulations, tax laws, and compliance requirements.
• Knowledge of GPS tracking software preferred, but not required.
• SHRM-CP Certification preferred, or willing to become certified within 1 year of hire. 
• Excellent attention to detail and accuracy.
• Effective communication skills and ability to work collaboratively in a team environment.
• Proficient in Microsoft Office applications, especially Excel.
• Maintaining strict confidentiality at all times

Job Type: Full-time, in office

Salary: $24.00 - $26.00 per hour