Administrative Assistant II

Internal Job Title:

Accounting Clerk

Department:

Accounting

Location:

Milford Office

Position reports to:

Payroll and Branch Accountant

Position supervises:

N/A

FLSA status:

__ Exempt     _X_ Non-Exempt

TMS Core Values:

• Do the Right Thing
• Embrace and Drive Change
• Create and Maintain High Morale, Job Fulfillment and Enjoyment
• Be Creative and Open-Minded
• Pursue Growth and Learning in Self and Team
• Build Open and Honest Relationships with Communication

General Purpose and Scope (Summary):

This entry level position is responsible for general administrative responsibilities for the accounting department including, filing and scanning documents, and other accounting assistance as needed.  This includes but is not limited to scanning invoices and bank statements, maintaining original documents, maintaining vendors and other similar duties.  This is a great opportunity for someone interested in learning basic accounting functions without having prior experience.

Responsibilities/Functions:

-Scan bank statements, invoices, and other pertinent accounting data

-Stale dated check follow-up and disposition.

-Request missing invoices from vendors and internal parties

-Prepare documents and checks for mailing

-Maintain vendor list

-Assist with accounting projects

-Set up new vendors including obtaining W-9’s from new vendors and scanning into AMB

-Basic accounts payable entry and payments, when needed

Personal Traits / Competencies:

-Attention to detail

-Ability to solve problems effectively

-Ability to get the job done with minimal instruction and supervision

-Customer service oriented

Technical / Computer Skills:

-Proficient in Microsoft Office Suite

Education and Experience:

-A high school diploma or equivalent

-1-2 years related experience, a plus

Certifications, Licenses, etc.

N/A

Hours for position:

M-F 9am-5pm

This position may require frequent additional hours, at times on a daily basis; must be available to work additional hours on short notice as determined by management to meet customer service and investor requirements

Date Created:

11/26/2019

Date Updated:

11/26/2019

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.