Budget Director

BUDGET DIRECTOR

Definition

Highly responsible financial, budgetary and administrative duties supporting the discharge of operations for the office of the Town Manager. Performs a wide range of technical, analytical and administrative duties; all other work as required.

Supervision

Works under the general direction of the Deputy Town Manager/Finance Director. The employee uses independent judgment in job assignments and reviews results with the supervisors. Specific problems are referred to supervisor when clarification or interpretation of policy or procedures is required.

Regularly performs duties independently and exercises judgement in implementing, maintaining and supporting municipal hardware and software solutions.

The employee does not supervise staff but is responsible for delivery of assigned training to municipal staff.

Work Environment

Work is performed in typical office conditions, with frequent telephone calls and walk-in customers. Work is subject to predicted seasonal fluctuations, which require additional hours including weekends. The employee is regularly required to work outside of normal business hours including in-person and hybrid evening meetings and Town Meeting.

The employee operates standard office equipment.

Performance of duties requires frequent interaction with department heads, town staff, public officials, town boards and committees, contractors and other town departments. Contact is in person, email, text and by telephone.

Has full access to a variety of Town-wide confidential information, including bid proposals, personnel records, and negotiating positions, as well as personal information about citizens' property. Contacts require significant perceptiveness and discretion with the general public.

Errors in judgment could have a continuing adverse effect on the Town's ability to deliver services, loss of municipal revenues, have legal ramifications, and cause significant adverse public relations.

Essential Duties and Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of

duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Financial & Budgetary Responsibilities

Under direction of the Deputy Town Manager/Finance Director, assembles the annual financial plan; Prepares the Town’s annual operating and capital budgets. Attends Capital Planning Committee Meetings, tracks expenditures of approved capital planning projects, and maintains departmental capital requests database. Uses Munis Budget module and provides technical assistance to departments in their use of the module. Attends Finance Committee and other meetings, as necessary.

Coordinates and oversees special projects and interdepartmental initiatives; initiates and implements studies to recommend improvements for Town programs, services, and procedures; analyzes data; researches and creates benchmarks and performance measures; and analyzes and recommends policies.

Community Preservation Act Responsibilities

Under the direction of the Deputy Town Manager/Operations provides staff support to the Community Preservation Act Committee (CPAC). Attends meetings and takes minutes, coordinates agendas, hearings, and grant application process. Writes reports and correspondence for and on behalf of the CPAC, including reports to the Department of Revenue. Tracks and monitors all Town Meeting approved and CPA funded projects, including processing of purchase orders and payment of invoices. Researches and recommends grants available for CPAC projects. Prepares applications for grants approved by the CPAC.

Recommended Minimum Qualifications

Education and Experience

Bachelor’s degree and five years’ experience in municipal, governmental or other management or an equivalent combination of education and experience. A demonstrated commitment to professional development in a relevant field is desirable.

Knowledge, Ability, Skills

Extensive knowledge of municipal government including finance and budgetary functions, departmental operations, federal, state and local laws. Demonstrated ability to prepare capital and operating budgets, ability to prepare spreadsheets and financial reports.

Ability to communicate effectively, orally and in writing with town employees, state, federal, local officials and the general public.

Ability to work at a high level independently with persuasiveness, good judgment, resourcefulness and excellent public relations skills. Ability to perform complex technical support duties.

Strong organizational and analytical skills. High level administrative skills. Extensive proficiency in MS Office software, especially Excel, and MUNIS.

Additional experience

Valid Massachusetts motor vehicle operator's license

Physical Requirements

Minimal physical effort is generally required to perform duties under typical office conditions; Vision requirements include the ability to use a computer; read routine and complex documents, operate motor vehicles and other equipment.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer,

Code : 1125-1

Location : TOWN MANAGER

Grade : ATP 10 NON UNIO

Job Class : BUDGET DIRECTOR

SALARY RANGE: $71,012.00-$91,749.00

Job Type: Full-time

Pay: $79,189.73 - $95,368.28 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

Salary : $79,190 - $95,368