Highway/Transfer Station Department Administrative Assistant

Town of Becket

Part-time Highway/Transfer Station Department

Administrative Assistant

The Town of Becket Highway Department seeks applicants to assist the Highway Superintendent with all aspects of department business, including preparing payrolls and bills payable; coordinating permitting; maintaining files and records; interacting with the public; monitoring budgets; coordinating training; and other similar and related work, as required.

Part-time position: 15 hours per week. Starting salary $21.00 per hour. Employment will begin in July of 2024. Qualifications include a High School Diploma (Associate’s Degree preferable); bookkeeping training; 2 years’ administrative experience in an office environment.

Please send letter of interest and resume to Highway Superintendent, Becket Highway Department, 47 Lyman St. Street, Becket, MA 01223; highway@townofbecket.org. Becket is an EEO/Affirmative Action Employer.

The position description is on the following pages.

Town of Becket

Part-time Highway/Transfer Station Department

Administrative Assistant

Position Description

Purpose:
Performs administrative and clerical work of moderate difficulty and responsibility supporting the operations of the Highway and Transfer Station Departments. Performs all other related work as required.

Essential Functions: (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

· Prepares weekly payroll.

· Reviews all invoices from vendors, prepares weekly bills payable and delivers them to the Town Accountant.

· Prepares and tracks budgets for two town departments and keeps the Superintendent informed of funds available.

· Answers the telephone and assists all citizen walk-ins.

· Maintains records of all curb cuts, excavation permits.

· Works with designated Chapter 90 State Aid Engineer to request projects. Maintains all records and documents all reimbursements, payroll, etc.

· Assists in preparing annual tree budget. Prepares a list of town trees that have been requested to be taken down or trimmed.

· Provides timely turnovers of receivables to the Town Treasurer/Accountant.

· Tracks all fuel used by varied departments.

· Conducts monthly reconciliation of budget balances, keeping the Superintendent informed.

· Prepares and submits annual reports.

· Performs similar or related work as required, directed or as situation dictates.

Supervision:

Supervision Scope: Performs routine work which involves the exercise of judgment and initiative.

Supervision Received: Work is performed under the supervision of the Superintendent.

Supervision Given: None.

Recommended Minimum Qualifications:

High School diploma or equivalent; basic bookkeeping and two-five (2-5) years of office experience and some financial experience relating to billing; or any equivalent combination of education and experience, preferred.

Special Requirements: None.

Knowledge: Thorough knowledge of office procedures, practices, and terminology. Thorough knowledge of accounts receivable/accounts payable process. Knowledge of office equipment and the operation of computer software applications, particularly word processing, spreadsheet, report generation, email, and internet.

Abilities: Ability to communicate effectively verbally and in writing. Ability to maintain records and prioritize tasks. Ability to respond with tact and courtesy when dealing with the public. Ability to work within timelines.

Skills: Excellent customer service and interpersonal skills. Skill in operating computers and utilizing appropriate software applications. Excellent organizational skills. Office management skills.

:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Operates objects, tools, or controls; picks up paper, files, and other common office objects. Ability to view computer screens and work with details for extended periods of time. May move objects weighing up to 10 pounds. Must be able to communicate. Vision and hearing at or correctable to normal ranges.

Job Environment:

· Work is performed under typical office conditions

· Operates computer, telephone, facsimile machine, copier, calculator, and other standard office equipment.

· Employee has frequent contact with contractors, vendors, and the public. Contacts are in person, and by phone.

· Has access to some department-related confidential information.

· Errors could result in delays or loss of service and possible monetary loss.

(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Pay Equity/Equal Opportunity/Americans with Disabilities Act Employer

Job Type: Part-time

Pay: $21.00 per hour

Expected hours: No more than 15 per week

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Becket, MA 01223: Relocate before starting work (Required)

Work Location: In person