Recreation coordinator

Salary : $50,932.00 - $65,521.00 Annually

Location : Town of East Hartford, CT

Job Type : Full-Time

Job Number : 00202

Department : Parks and Recreation

Opening Date : 02 / 14 / 2024

Closing Date : 3 / 10 / 2024 11 : 59 PM Eastern

POSITION DEFINITION

• The Recreation Event Coordinator is a grant-funded, full-time position within the Department. This position coordinates special events, including cultural arts programs, provided and co-sponsored by the Town;
• plans, promotes and implements a variety of events with community-wide appeal and diverse themes year-round and seasonally;
• coordinates and oversees the specific details for event implementation including site plans, program components and activity schedules, equipment, staffing, volunteers, security, traffic control, and other logistics;

engages appropriate personnel during the review and evaluation of events; seeks partners and recruits sponsors to assist in the delivery of events.

Works in coordination with the Assistant Director of Parks and Recreation, Parks Supervisors, Recreation Supervisors, Administrative Specialist, and others.

This position will also work in collaboration Youth & Social Services, Crisis Intervention Division, and community partners to conduct recreational programs and other social activities that promote positive engagement among adolescents and youth.

Receives general directions from the Assistant Director of Parks and Recreation and / or his or her designee.

In the Town of East Hartford, we don't just accept difference - we celebrate it, support it, and thrive on it for the benefit of our employees, residents, and community partners.

The Town of East Hartford is proud to be an equal-opportunity workplace.

ESSENTIAL JOB FUNCTIONS

• Initiates, plans, implements community and special events, including cultural arts programs, provided and co-sponsored by the Town which includes : prepares and monitors a budget for each event;
• recommends collaborations with community organizations and solicits sponsorship agreements to obtain targeted results; prepares reports and analyses of participation;

coordinates promotional materials and recognition; develops annual and longer-term goals to achieve continuous improvement (quality and quantity), variety, and sustainability.

Speaks to individuals and groups to develop interest in recreation and promote department activities.

Recruits and obtains service proposals from vendors, exhibitors, entertainers, artists, technicians, and similar; recommends event components and schedules based on market knowledge;

monitors service delivery; initiates and reviews participant satisfaction surveys.

• Coordinates marketing and advertising appropriate to each event; prepares and distributes informational materials for the webpage, recreation management system, banner displays, kiosks, social media, radio, newspaper, and other outlets.
• Develops timelines and identifies conditions necessary for events to be planned and implemented in a safe manner, includes working with Town departments, commissions, boards and external agencies to address first response, traffic control, health, licensing, and similar issues.
• Identifies opportunities for volunteers to assist with the implementation of events and cultural arts programs; provides specific descriptions of volunteer roles / responsibilities / assignments;

recruits, trains, monitors, and assesses volunteers.

• Ensures the accuracy of revenue, expense, and attendance records; follows appropriate procurement procedures; reviews and approves contract and purchase order payments and processes per Town ordinance and ensures all fees are collected.
• Maintains supply and equipment inventories; conducts research and initiates purchases and rental contracts to obtain equipment and materials for event implementation;

drafts specifications and scope of services; obtains quotes.

Oversees the Amusement Permit Application review and approval process; reviews and routes applications to appropriate departments / staff;

conveys comments and conditions of use to applicants; issues permits; monitors permit compliance.

• Trains, schedules, supervises, and evaluates assigned staff.
• Works closely with youth, parents, school officials, and community groups to administer recreational and positive development activities for adolescents and teens.
• Investigates and recommends actions to resolve concerns and to provide a positive community event environment for staff, volunteers, participants, and residents;

works in a safe manner and follows safety policies and practices.

• Performs all work duties and activities in accordance with department and / or Town policies and procedures.
• May assist with the operation and monitoring of recreation programs, recreation sites and customer service counters per the direction of the assistant director.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position.

The duties and responsibilities are subject to change as the needs of the Town and requirements of the position change.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the employer's needs and requirements of the job change.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are also representative of the knowledge, skill and ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of community and special events, cultural arts, recreation programs, positive youth development and prosocial activities, and practices.
• Skill in training, supervising and evaluating part-time staff and volunteers.
• Working knowledge of park and recreation facility operations.
• Ability to communicate effectively verbally and in writing.
• Working knowledge of recreation management systems.
• Working knowledge of social media and online platforms; ability to create and post content.
• Outstanding interpersonal and team building skills. Must be customer service focused.
• Ability to make clear, concise, oral and written reports.
• Ability to present ideas and programs to individuals and groups.
• High Level of creativity and strong problem-solving skills

JOB QUALIFICATIONS AND LICENSING

• Bachelor's Degree from an accredited college or university in Recreation, Tourism, Public Administration, or related field.
• Three years of paid experience in event and recreation planning and implementation in a public, private or non-profit setting;

one year of supervisory experience.

Valid Driver's License required.

PREFERRED QUALIFICATIONS :

• Certified Park and Recreation Professional (CPRP)
• Municipal government experience.
• Experience in large scale festivals and events.

Last updated : 2024-03-08