Deputy Town Clerk

Why work for the Town of Erie? The reasons people call Colorado home often include a passion for the outdoors, a diverse and dynamic community and the contemporary pace of life that appeals to all ages! As you'll soon discover, the Town of Erie offers the best of all of these and without a doubt is one of the top places to consider when making your next career move. With majestic mountain views and progressive civic vision, we provide a genuine small-town feel with modern amenities. Residents enjoy a high quality of life. Town employees have been instrumental in creating what Erie is today and continue to shape what it will be in the future. Erie has established an outstanding reputation for quality and excellent customer service. The Town is committed to building a community where diversity, equity and inclusion are built into the foundation of the resident experience. Each individual employee contribution is what makes that possible. We invite you to join our team today!

What you will be doing: This position, under the general supervision of the Town Clerk, is responsible for administrative duties including maintenance of records and official actions of the Board of Trustees in the absence of the Town Clerk. Supports other staff and the general public with inquiries related to Town Clerk’s Office processes including but not limited to: actions related to the Board of Trustees, advisory boards and commissions, elections, records, liquor licensing, permits, and assists with other related work as required. The Deputy Town Clerk works with well-established guidelines to develop sufficient knowledge to independently perform and assume responsibilities. 

Primary Duties

• Assists with preparation of meeting documents; attends Board of Trustee meetings when required or in the absence of the Town Clerk, finalizes legislative materials in accordance with Colorado Revised Statutes and serves as primary point of contact for meeting questions.
• Prepares and maintains departmental records and reports for meetings, agendas, issues public notification of all official activities and meetings. 
• Responsible for advisory boards and commissions processes. 
• Fulfills requests for information under the Colorado Open Records Act. 
• Issues permits, licenses, and other official certifications or performs other specialized functions unique to departmental assignment. 
• Assists with administration of Town owned cemetery and coordinates with Parks and Recreation for internments.

 Secondary Duties

• Assists with the operation and function of all municipal elections in accordance with State Statutes.
• Schedules and coordinates meetings and conferences.
• Performs general office and administrative duties for the Town Clerk’s office and/or Town Administrator’s office including, but not limited to: calendar maintenance, email monitoring, invoice processing, contract maintenance, correspondence, and vendor relations.

 Other

• Records documents with counties.
• Notarizes documents for staff members and public.
• Manages meeting room schedule and approves calendar requests for meetings.
• Performs related work as required and assigned.

 

 

 

High school diploma or equivalent (GED); Bachelor’s Degree preferred; four years progressively responsible administrative work in the public sector with exposure to a municipal clerk’s office or function. Ability to obtain designations as Notary Public and Certified Municipal Clerk (CMC). A combination of education and experience may be considered.

Knowledge of: Colorado Revised Statutes which pertain to election law, records retention and public information; liquor laws and licensing requirements; records management licensing and cemetery software.   

Skills in: Ability to: research and prepare reports including the ability to collect data, establish facts, and draw valid conclusions; communicate effectively with elected officials, other employees, and the general public; effectively present both verbal and written information to and respond to questions from the general public and other employees; make independent decisions and assist in routine decisions within scope of authority; deal with non-routine matters and interruptions and high volume of work products; maintain confidentiality and handle confidential issues with tact and discretion; prioritize a wide scope of duties and multiple projects simultaneously. 

Environmental Factors: Work is performed in a standard office environment. Frequent to constant use of a personal computer. Work may involve competing demands, performing multiple tasks, working to deadlines. 

Physical Factors: While performing the duties of this job, the employee is frequently required to sit for extended periods of time and occasionally lift storage boxes of 20lbs or more. 

Town of Erie Benefits: The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment.
 
Designated full time employees are eligible for the following benefits:
 

• Robust Medical, Dental and Vision plans including spouse, domestic partner and family coverage options
• 40 hours of Paid Time off to each new employee upon hire
• Supplemental Accident, Critical Illness and Hospital Plans 
• Employer paid Basic Life/AD&D
• Voluntary Life/AD&D
• Employer paid Short Term Disability
• Employer paid Long Term Disability
• Employer paid Employee Assistance Program
• Retirement plan with a 5% employer match and immediate 100% vesting in your deferral contributions AND employer contributions
• 3 ½ Weeks of Paid Time Off per year (increases with years of service)
• 14 Paid Holidays
• Twenty-Four (24) Hours of Paid Volunteer Leave
• Robust extended sick leave and family sick leave program including parental leave for birth and bonding
• Option to “sell back” PTO after two years of continuous employment
• Employer sponsored wellness program, including employee-based fitness classes
• Education reimbursement up to $2,000 per year
• Free membership to the Erie Community Center
• Half-off charging at town-owned EV charging stations
• Pet Insurance
• Employee Discount Program through Benefits Hub

EEOC Statement: The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law.  This prohibition includes unlawful harassment or discrimination based on any of these protected classes.  Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual’s work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.
 
NEOGOV Toll Free Applicant Technical Support:  If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Salary : $29 - $37