Job Posting for Grants Coordinator/Accounting Specialist at Town of Ponce Inlet

The position performs a variety of accounting activities in support of financial operations, including grant management and compliance. It also includes performing highly responsible accounting functions for the Finance Department and assists with developing, interpreting, and implementing complex accounting concepts for financial planning and control. Reports to Finance Director.

Essential Functions:

Essential functions are fundamental job duties. They do not include marginal tasks, which are also performed but are not incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the job necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, integrity, and the ability to get along with others, are presumed qualities and may not be listed specifically. The essential functions identified for this job are:

Grants:

Serves as department liaison to other Town Departments, assisting staff with managing grants and contracts, and providing assistance with the billing, revenue, and expense accounting if needed for all grants awarded to the Town;

Responds to requests for information or assistance from contract agencies and Town staff in an accurate and timely manner with research, information verification, and problem solving;

Closely monitors budget, revenue, and expense transactions for all grant projects;

Conducts quarterly grant meetings with Town staff to review compliance for all active grant-funded projects;

Prepares reimbursement requests for all grant-funded projects in a timely manner per the grant contract;

Prepares quarterly reconciliation for all grant-funded projects;

Prepares annual audit schedules and reconciliations for all grant-funded projects and maintains complete grant files for the Finance Department and auditors;

Coordinates and monitors the acquisition of funding provided through various grants and outside funding sources and assists with grant applications according to format requirements of funding agencies; and

Ensures that all department’s required grant reports are written and submitted in compliance with grant requirements.

Accounting:

Assists with ensuring that all financial transactions are recorded in their correct accounting periods and in accordance with Generally Accepted Accounting Principles (GAAP), and applicable state and federal regulations;

Processes transactions in a complete, accurate, and timely manner, including recording general journal entries;

Examines all records for accuracy and completeness; demonstrates knowledge of basic accounting concepts, assets, liabilities, revenues, and expenditures and their proper treatment; ensures all work is error free;

Participates in the payroll process and other year-end reports, including W2’s, 1099’s, and federal and state reports;

Assists with monthly bank reconciliation for various Town accounts, as needed;

Assists with the fixed-asset records, including recording additions, disposal of assets, and recording depreciation;

Assists with the fiscal year-end annual audit process;

Assists in the preparation of the annual budget and provides assistance with reviewing and analyzing budget transfers and amendment requests;

Assists with the Florida Department of Revenue’s TRIM process, including deadlines, analyses, and compliance;

Assists with reviewing all department purchases for compliance with Federal, State, County, and Town purchasing policy and procedures;

Serves as a back-up for accounts payable and accounts receivable/cashier and other members of the Finance Department; and

Provides additional assistance to the Finance Director / Finance Department, and performs other duties and special projects as assigned.

Minimum Qualifications: Bachelor’s degree in accounting or related field and/or at least two (2) years of accounting experience in municipal/county government. A comparable amount of training and experience may be substituted for minimum qualifications. Must possess and maintain a valid driver’s license.

References Form: https://www.ponce-inlet.org/DocumentCenter/View/3762/References-List
Background Check Form: https://www.ponce-inlet.org/DocumentCenter/View/3763/Background-Check-Authorization-Form

KNOWLEDGE, SKILLS, AND ABILITIES

Equipment: The employee uses and operates a variety of office and computer equipment and related software.

Critical Skills/Expertise: All employees must possess knowledge of general written standards and procedures utilized and be able to read, interpret, and follow procedural and policy manuals related to the job tasks. The abilities expected of all employees include being able to respond to supervision, guidance, and direction of superiors in a positive, receptive manner and in accordance with stated policies; be appropriately groomed and attired so as to present a professional image in accordance with the organization’s mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful, courteous, and professional image when engaged in any activity with the pubic; operate and care for equipment to manufacturer’s specifications and/or within the specified parameters and in accordance with policies; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues. Critical skills/expertise identified for this job include:

Knowledge of government accounting principles;

Knowledge of computer systems pertaining to accounting and financial management and ability to utilize MS Excel and MS Word;

Ability to make complex and varied arithmetic computations and tabulations rapidly and accurately;

Knowledge of audit practices in the municipal financial field;

Knowledge or grant application and reporting procedures;

Communication skills, both orally and in writing, to respond to a variety of situations requiring the ability to talk with customers and document findings and information in support of work activities;

Ability to work independently or in a team environment as needed;

Ability to perform a variety of tasks according to established schedules and work quality requirements.

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Grants Coordinator/Accounting Specialist

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