HR ASSISTANT

Supports Human Resources related programs and initiatives and provides support to HR department professional staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• First point of contact for department. Answer, respond and direct communications to the department to the appropriate individual or department. Performs all functions for efficiency and service to the customer.
• Perform activities required to support department programs such as LOA’s, Workers Comp, Stings, Benefits, background checks, etc. Performs HR employee transactions in system(s) of record.
• Maintain Human Resource Information System (HRIS) records and compile reports from database as needed.
• Recruiting and on-boarding systems administrator. Assists hiring manager by performing functions they are not allowed to perform themselves, and monitor recruiting activity; keeping Locations/Hiring Managers/DMs current; run daily/weekly reports; troubleshoot problems for employees/applicants; liaison with vendor’s help desk/project manager.
• Develops and maintains recruiting systems training materials and conducts training sessions.
• Support HR department training activities from establishing schedules through logistical support and closing activities.
• Responsible for performing background checks (MT and out-of-state) for new employees.
• Transcribe, proofread, and finalize letters and memos.
• Responsible for developing and implementing index/tracking methods, reports, and archiving program.

NON-ESSENTIAL DUTIES:

• Schedule and coordinate projects as assigned and track deadlines
• Assist with research projects.
• Coordinate travel arrangements, webinars, and conference calls.
• Arrange staff meetings and other events, including agendas and minutes when required.
• Prepare and distribute or provide updated information for various reports.

Job Specifications (Qualifications)

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid Drivers License with acceptable driving record

OTHER (Knowledge Skills or Abilities):

• Ability to maintain confidentiality.
• Knowledge of Microsoft office suite
• Knowledge of principles and practices of personnel administration.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.