Payroll + AP Specialist

Job Summary:

As a valued member of the TRA accounting team, this position is responsible for all aspects of physician and staff payroll administration to include: collating and maintaining all payroll records, processing and troubleshooting using ADP Payroll Software.  The position also supports TRA’s 401(k) plan and the accounting team as needed.  This position provides timely, helpful and courteous service to internal and external customers, ensures that employees receive accurate paychecks.   

Pay and Benefits:

Pay: $21.31 - $25.92 per hour based on relevant experience, skills, and abilities.

Benefits Perks: 

• Prioritize your work / life balance - No on-call or overnight shifts!
• Shift differentials for any hours worked after 6PM or on the weekends 
• Medical, dental and vision benefits
• Available HSA and FSA options 
• Mental health and wellness benefits through our Employee Assistance Program (EAP) 
• Basic life insurance, and long term disability coverage 
• Robust 401K package: Automatic 3% employer contribution on day one up to 3% employer match
• Accrue up to 17 days of PTO per year for all eligible new employees
• Generous PTO rollover PTO cash out opportunities 
• 9 paid holidays
• Annual, automatic compensation growth path
• Profit sharing
• Continuing education reimbursement by position
• Options for Pet Insurance, Legal / ID Protection, and more

Location: This role is located at our Administrative Office in Downtown Tacoma, WA. - Free and secured parking is included!! 

About TRA Medical Imaging

TRA Medical Imaging is a premier, physician-owned and physician-led radiology practice with a 100 year history of serving the communities of the South Puget Sound region. Centered in Tacoma, WA, TRA has a geographic presence extending from Seattle to Olympia. TRA takes pride in diversity and inclusion, a philosophy that aligns well with our Pacific Northwest values.

We are led by a progressive group of approximately 100 sub-specialized radiologists who take pride in delivering high-quality, patient-centered care while fostering a practice culture intended to feel more like a family than a corporation.

Why Choose TRA Medical Imaging

TRA is an independent, stable, and diversified practice with a broad clinical and geographic footprint. Our governance structure is transparent, democratic and equitable with an unwavering commitment to physician leadership and autonomy. As part of that promise, TRA welcomes employee participation and collaboration and is committed to providing personalized professional development opportunities.

Our commitment to culture is evidenced by our certification as a great workplace by the independent analysts at Great Place to Work and embodied by our mission statement: Trust our family to care for yours. TRA has been the respected provider of excellence in medical imaging in the South Sound since 1918. Join our team as we write the next 100 years of the TRA story.

Want to learn more about TRA’s commitment to patients, employees and our community? Visit https://www.tranow.com/about/careers/ and explore your future with us today!

Essential Job Functions:

1. Assists in processing of the Bi-weekly Payroll for staff (450 Employees) and serves as backup to Executive Bi-weekly and Physician monthly payroll processing.
2. Performs/Assists payroll-related functions including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
3. Acts as backup to Payroll teammates as needed.
4. Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data.
5. Prepares manual checks as necessary.
6. Assists/Prepares with the maintenance of payroll records, monthly/quarterly/annual payroll reporting, and accrued leave.
7. Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications.
8. Assists with the development and implementation of payroll practices, policies, and procedures.
9. Performs full cycle Accounts Payable processing, including but not limited to:
   1. Sort and distribute invoices and check requests to expense owners for approval.
   2. Code invoices and check requests with general ledger account distribution accurately and timely (requires knowledge of general ledger coding).
   3. Process three-way invoice matching to purchase orders and packing slips through the purchasing system.
   4. Review all invoices and check requests for appropriate documentation and approval(s) prior to payment.     
   5. Prioritize invoices according to cash discount potential and payment terms according to payment policy.
   6. Run checks on a weekly basis.
   7. Scan payables-related documents into the AP repository system.
   8. Maintain general vendor setup and maintenance, including W-9 maintenance.
   9. Sustain positive vendor and employee relationships.
   10. Assists with related special projects as required.
   11. Check work e-mail daily.
   12. Performs other duties as assigned.

Qualifications:

Education/Work Experience

• High school diploma or GED required
• 3 years recent payroll experience preferred
• Working knowledge of Federal and State Tax and Leave Laws
• 3 years of full cycle Accounts Payable knowledge preferred
• Knowledge of Microsoft Dynamics GP and/or ADP WFN preferred

Job Knowledge/Skills

• Commitment to excellence and high standards
• Knowledge of process flows within payroll, accounts payable and accounting.
• Excellent written and oral communication skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Proficient in MS Dynamics GP, MS Excel, ADP WFN
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Acute attention to detail
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Ability to demonstrate effective customer service skills.
• Communicate professionally with other medical facilities, patients, and customers.
• Ability to manage multiple tasks and carry out instructions effectively.

Physical Requirements

Work is classified as sedentary in physical requirements. Requires the ability to lift/carry 1-5 pounds frequently, occasionally 10 pounds maximum.

Mental Requirements

Work requires high attention to detail and the ability to handle mentally stressful situations. The ability to maintain high level of sensitivity towards confidential information is also required.

Working/Environmental Conditions

Work environment consists of normal office or administrative working conditions.

Salary : $21 - $26