Accounting Office Coordinator

Position Summary

TRAC Tire Services is looking for an experienced AP/AR & Invoicing Clerk to add to their corporate team. This position will also handle several office and miscellaneous duties such as setting up office lunches, tracking and ordering uniforms. In the Accounting role, this position will ensure all invoices are properly recorded in the accounting software and submitted to the customer.  This position will also enter bills and reconcile vendor statements during the month end close. Other miscellaneous entries, tracking and reporting duties will be included in this role as needed.   

Responsibilities

• Preparing invoices in QuickBooks. Matching invoices with receiving documentation and customer PO’s. All three documents are then submitted for invoicing to our customers.
• Answering phone calls at our main office and transferring the caller to the appropriate person/department.
• Matching bills with receiving documentation and entering them into QuickBooks against a PO (when necessary).
• Month end reconciliations of invoicing and vendor accounts during our close process.
• Tracking, ordering and maintaining uniform stock levels and in the office and vendor account.
• Converting daily production numbers into journal entries and entering QuickBooks.
• Ordering products from vendors from manufacturing supplies to offices supplies.
• Providing purchase orders to vendors and reconciling them against invoices.
• Pulling reports from internal production system and manipulating reports for tracking purposes.
• Other miscellaneous jobs and tasks as needed from management.

Qualifications

• Knowledge of Quickbooks and/or an equivalent accounting system.
• Accounting/Bookkeeping experience
• Proficient in Microsoft Office Suite (Mainly Excel)
• Ability to multitask and prioritize responsibilities.