Receptionist/Bid Coordinator (Little Rock)

Responsibilities: 

• Answers inquiries, directs calls, and greets customers in courteous and timely manner.
• General administrative tasks.
• Managing local office online presence.
• Organizing and promoting customer training events.
• Updating Salesforce database and managing incoming bid requests/quotes.
• Monitors visitor access and maintains security awareness.
• Manages incoming and outgoing mail and communications.
• Types letters, memos, and other items for various departments as needed.
• Prepares monthly logs and reports as required.
• Orders office supplies and manages office expenditures.
• Trains backup coverage for phone support and assists in creating back-up reception schedule.
• Issues purchase orders for office related expenditures.
• Updates employee profiles displays and directories.
• Manages office vendor relationships.
• Executes documents on behalf of leadership team.
• Oversees and manages security and parking requirements for office.
• Assists in creating the monthly office newsletter.
• Processes Administrative Claims for Warranty
• Aggregate and organize plans and schedules for customer requests for proposals.
• Coordinate and distribute proposals for these projects after sales teams have developed them.
• Maintain the customer database of customer contacts and contracts. 

Qualifications:

• High school diploma or (GED); and three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience.  
• Salesforce experience preferred. 
• Working knowledge of Microsoft Office required and any experience with Adobe software programs would be considered an asset.

Base Pay Range is $35,400-$55,000. Disclaimer: This base salary range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.