What are the responsibilities and job description for the Office Administrator position at Trane Technologies?
At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.
Job Summary：
Job Summary：
We are seeking an organized and proactive individual for the role of Office Administrator at our St. Peters, Missouri Distribution Center. This position will also involve providing administrative support to our Georgia Distribution Center in Atlanta. The successful candidate will be responsible for a range of duties, both in-person at the St. Peters facility and remotely for the Georgia Distribution Center.
This role has been designated by the Company as Safety Sensitive.
Responsibilities:
- New Employee/Temp Onboarding: Serve as the point of contact for new employees and temporary staff, facilitating the full onboarding process, including I-9 completion, benefits enrollment, and direct deposit setup.
- Office Management: Track inventory levels and order supplies as needed. Maintain the mailroom, ensuring efficient sorting and organization of incoming and outgoing mail.
- Accounts Receivable: Manage purchase orders and check payments. Maintain proper documentation, record-keeping, and follow-up on outstanding invoices.
- Perfect Attendance Program Management: Support the implementation and management of the Perfect Attendance Program. Order prizes as needed, track program participants, and provide regular communication to site leadership.
- Site Newsletter: Coordinate with the team to produce and distribute a site newsletter. Manage content gathering, design/layout, and distribution to employees.
- Wellness Champion: Organize and coordinate wellness initiatives, including biometric screenings, communications, and global challenges. Promote participation and engagement among employees.
- Employee Record Management: File all paperwork related to employee records, both in person and electronically, for the Georgia Distribution Center.
- Facility Support: Assess facility needs and partner with the Environmental, Health, and Safety (EHS) Leader to provide support for facility requirements and compliance.
Additional Office Administrator Duties:
- Calendar Management: Schedule and coordinate meetings, conferences, and travel arrangements for management and team members.
- Document Management: Organize and maintain electronic and physical files, ensuring accuracy, confidentiality, and accessibility of documents.
- Data Entry and Reporting: Input data into spreadsheets and databases, generate reports, and assist with data analysis as needed.
- Correspondence and Communication: Draft, edit, and proofread various documents, including memos, emails, and official announcements.
- Meeting Support: Prepare meeting agendas, take minutes, and distribute meeting materials. Follow up on action items and ensure proper documentation.
Qualifications:
- High school diploma or equivalent; additional education in business administration or a related field is a plus.
- Proven experience in office administration or a similar role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with HR processes, including new employee onboarding and employee records management.
- Ability to multitask, prioritize workload, and meet deadlines.
- Knowledge of accounts receivable procedures is beneficial.
- Prior experience in coordinating wellness programs or activities is a plus.
This is a full-time, in-person position based at our St. Peters, Missouri Distribution Center, with some remote administrative duties for the Georgia Distribution Center. The successful candidate will play a vital role in ensuring the smooth operation of our offices and providing support to our employees.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
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