Office Assistant 1
Job Posting for Office Assistant 1 at Transportation, Department of
To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.
If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position.
There are no minimum education or experience requirements for this examination.
A mandatory redeployment list, Agency Reduction Transfer List (ARTL), preferred list, reemployment roster or placement roster may exist for this title at this location that would preclude other methods of appointment.
- Sorting and distributing mail.
- Maintaining records and files.
- Answering telephones and appropriately responding to or referring inquiries made my employees,
- Providing assistance to the Transportation Office Assistant 2 in the administration of the Residency
1. Hiring and promoting employees, and employee orientations.
2. Assisting with ordering supplies, purchase orders, and vouchers.
3. Tracking and entering TRINFO data.
4. Reviewing employee's time in MMS/LATS ensuring flex time, overtime, recalls, meal
allowance, and leave times are all correct; then sending approved MMS records to the Time
and Attendance system.
5. Highway Work Permit entry.
6. Assist with the Residency Adopt-A-Highway program.
Preferred candidate will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint and Outlook.
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