Office Administrative Assistant

At Transwest Properties, we strive everyday to make exceptional communities that invite, inspire and feel like home for our residents and employees. We believe in rewarding hard work, but more importantly, we are committed to providing a positive and supportive work culture. Our goal is mutual growth, both for our company and our employees, which we achieve through excellence in service, honesty, trust and respect. There are jobs, and then there are careers. Join our team and begin a meaningful career with Transwest Properties that will teach you new skills, and give you the opportunity to challenge yourself in an encouraging and supportive atmosphere.

Responsibilities:

• Provide administrative support to multiple departments, including but not limited to property management, leasing, development, and finance.
• Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate department or individual.
• Assist in organizing and scheduling meetings, appointments, and conference calls for department heads and team members.
• Prepare and distribute correspondence, reports, presentations, and other documents as needed.
• Coordinate travel arrangements and accommodations for staff members.
• Maintain and update departmental files, databases, and records accurately and efficiently.
• Assist with project coordination, including tracking deadlines, milestones, and deliverables.
• Help manage office supplies inventory and place orders as necessary.
• Assist with basic bookkeeping tasks such as invoice processing and expense tracking.
• Provide general administrative support to ensure the overall efficiency and effectiveness of the office.

Requirements:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or office administrator, preferably in a fast-paced environment.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, both written and verbal.
• Detail-oriented with a high level of accuracy and discretion when handling sensitive information.
• Ability to work independently and collaboratively within a team environment.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person