ACCT PAYABLE CLERK

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Overview

Tri-City Healthcare District has been serving the North County region for almost 60 years and remains committed to providing high quality healthcare and community services for every individual we encounter regardless of race, color, ethnicity, gender, sexual orientation, disability or socioeconomic status.

Our mission is to advance the health and wellness of the community we serve. In order to achieve our mission, we see, hear and listen to our front line healthcare workers, employees, medical staff and all community stakeholders in order to understand and meet our community’s needs.

Position Summary:

Assist in phases of accounts payable which includes establishing authorization for payment by matching purchase order, receiver and invoice. Ensuring proper coding distribution per OSPHD.

Major Position Responsibilities:

The position characteristics reflect the most important duties, responsibilities and competencies considered necessary to perform the essential functions of the job in a fully competent manner. They should not be considered as a detailed description of all the work requirements of the position. The characteristics of the position and standards of performance may be changed by TCMC with or without prior notice based on the needs of the organization.

• Maintains a safe, clean working environment, including unit based safety and infection control requirements.
• Process assigned vendor invoices as required per schedule.
• Follow all auditing requirements to ensure compliance to purchasing and signature authority policies. Organizes work load to complete assignments timely and keeps Supervisor advised on progress.
• Work as a team in serving the customers which includes department managers, employees and vendors.
• Ensure all invoices are processed in a timely basis for vendor discounts.
• Performs weekly check run cycles.
• Completes special projects as assigned by supervisor.
• Establishes validity of PO invoices
  • Matches invoices with a PO in Materials System. Works invoice exceptions as needed
  • Verifies requisitions, purchase orders and packing slips for proper authorization for all capital equipment purchases.
• Prepares computer input for non-PO invoices and credit memos.
  • Determines whether PO is required
  • Verifies appropriateness of signature authority on all invoices with no PO number.
  • Scans invoice to pertaining dept for approval
  • Codes invoices/credits and prepares for input
  • Verify general ledger code according to OSPHD.
• Reviews computer output (Invoice matched report)
  • Verifies all invoices entered in Materials System against Interface invoice balancing report as needed.
  • Determines whether invoice hold is needed
  • Ensure all invoices are processed in a timely manner to capture discounts and calculate and record cash discount as needed.
  • Verifies descriptions and general ledger codes.
  • Matches computer checks with invoices in preparation for signing and mailing.
  • Issues Stat checks as needed.
• Maintains accounts payable files
  • Files invoices pending check matching
  • Files Packing Slips, CE and Standing PO’s Orders
  • Saves check run reports in shared drive
  • Files weekly paid vouchers and creates new vendor files as needed.
  • Scans copies of invoices of major equipment purchased for inclusion of description on monthly financial statement.
  • Review monthly vendor statements as necessary to ensure all outstanding invoices are processed timely.
  • Maintain an organized working area according to AP desk procedure.
  • Attend staff meetings as required.

Qualifications:

• 1 –2   years accounts payable or Accounting experience, preferred.
• Familiar with standard concepts, practices and procedures in accounts payable.
• An ability to operate 10 key and CRT.
• Knowledgeable of 1099 requirements
• Knowledgeable of Sales & Use tax
• Demonstrate effective verbal communication skills and organization skills.
• Ability to work with various levels of personnel (secretaries to senior managers) required.
• Comfortable and confident working in a team setting.
• Capacity to work under conditions of constant change, high volume, deadlines, and scrutiny. 

Education: 

• High school diploma or GED, required. 

Each new hire candidate who is offered employment must pass a physical evaluation, urine drug screen and pre-employment background checks before starting work.

*Salary/Hourly Wage range based on experience.

To protect the health of patients and staff, and to comply with the new State of California mandates, all job offers are contingent on the successful engagement in the TCMC COVID-19 vaccination program (fully vaccinated with documented proof or approved exception/deferral.)

TCHD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with a disability.