Construction Accountant / Office Administrator
Position Summary
This is a full-time salaried (Exempt from Overtime pay) position. Construction Accountant / Office Administrator controls and oversees the overall accounting system, performs job cost accounting, runs payroll, administers benefits and manages the day-to-day office administration.
This has been designated as a safety-sensitive job because it involves performing one or more tasks/duties that could reasonably affect the safety and health of the employee performing the task(s) and others.
Position Responsibilities/Essential Functions
- Engage in open communications with Company Owner, Project Managers and Estimators
- Perform job cost accounting
- Manage assets, loans and journal entries
- Reconcile 6 cash accounts and 12 /- credit card accounts
- Participate in preparation for annual review / audit
- Run, comprehend and analyze financial reports
- Identify potential issues found through financial reporting
- Oversee field A/P entries by bookkeeper
- Enter A/P for office and shop
- Verify vendor accounts, pay vendors / subcontractors and resolve invoice or payment discrepancies
- Manage vendor and subcontractor W-9s and Certificates of Insurance
- Accept and reconcile receivables
- Prepare pre-renewal business insurance information annually and maintain all additions / deletions
- Provide all auditing reports to insurance auditor for GL and WC annually following renewal
- Process employee paychecks, including all payroll records, certified payroll and resolving any payroll issues
- Pay weekly garnishments, payroll liabilities and file quarterly / annual tax reports for 2 companies
- Monitor paid time off, safety and vacation hours accruals and usage
- Oversee and administer company benefits program, including enrollment/termination in portal and reconciling all benefits to pay weekly/monthly as required
- Provide and track all new hire paperwork
- Enter new employees in Accounting / HR software
- Maintain employee files
- Maintain I-9s
- Obtain MVRs for all potential drivers, add to insurance and obtain a fuel card as needed
- Calculate and submit monthly Workers’ Compensation report to insurance carrier
- Assist Safety Director with all incidents and injuries from occurrence through medical release and/or settlement
- Maintain vehicle registrations, renewals, pikepasses and files
- Order and maintain office supplies
- Effectively supervise 1 or more employees
- May perform other duties as assigned
Key Performance Competencies
- Safety – First and foremost! Make safety a priority at work every day.
- Professionalism – Interact and represent Tri-Star with the utmost professionalism at all times.
- Communications Skills – Provide and be receptive to open lines of communication.
- Accuracy – Correct and balanced numbers in the right account is key.
- Sense of Urgency – Understand and act with a sense of urgency to meet deadlines.
- Excellence – Strive for excellence in all you do.
- Focused and Organized – Must be able to stay focused during daily activities and have attention to detail. But also…
- Adaptable/flexible – Unplanned issues may require change of current focus.
- Customer Focused – Know your customer and give them the attention and satisfaction they deserve.
- Leadership – Set a positive example for your co-workers.
- Teamwork – A willingness to work together as one team will help continue to make Tri-Star successful.
- Problem solving – Ability to view issues from multiple angles to come up with the best solution for stakeholders.
- Effectiveness – Troubleshoot and resolve problem in a timely manner.
- Attitude – Display a positive ‘can do’ attitude.
- Priorities – Set priorities and multi-task effectively.
- Motivation to Learn – Always strive to expand knowledge and skills.
Skills, Knowledge, Qualifications, Behaviors
- Education: BS in Accounting preferred
- Experience: 5 years of Construction Accounting preferred
- Software: Proficiency in Foundation Software preferred
- License/Certification: CPA or CMA, a plus
- Bilingual, a plus
- Know how to operate typical office equipment, eg computer, scanner, printer, multi-line phone, etc.
- Ability to follow established procedures and practices BUT ALSO identify opportunities for improvement and propose new and improved ways of doing things
- Ability to read and analyze financial reports
- A strong commitment to all company, state and federal health and safety guidelines and regulations/requirements
- Excellent communication skills
- Problem-solving ability
- Must be able to work in a team environment
- Must demonstrate excellent attendance
- Must be at least 18 years of age
- Must be able to pass pre-employment drug screens
- Must have valid Driver’s License and be driver insurable
Physical and Environmental Conditions
- Indoor, climate controlled office environment.
- Physical activities could include sitting, standing, lifting, carrying, twisting, turning, stooping, bending and climbing.
- Occasional driving to run errands or complete tasks may be required.
- Must comply with Company’s drug and alcohol testing requirements.
Key Relationships
- Company Owner
- Project Managers
- Estimators
- Superintendents
- Other employees
- CPA
- Insurance carriers
- Subcontractors
- Vendors
Tri-Star Construction is an Equal Opportunity Employer and Drug Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Job Type: Full-time
Pay: $60,000.00 - $85,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Physical setting:
Schedule:
Ability to commute/relocate:
- Tulsa, OK 74116: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- When would you be available to start working?
- What is your desired salary?
Work Location: One location