Assistant Project Coordinator

If you are an amazing individual looking to collaborate on a daily basis with a fantastic team and company, we are looking for you! We are seeking an Assistant Project Coordinator to assist our New Build team.

RESPONSIBILITIES

• Assist project teams with any questions or needs related to project accounting.
• Coordinate with the Accounting team.
• Assist in scheduling needed Team’s conference calls.
• Prepare unit takeoffs and budgets.
• Assist Project Manager in preparing bid packages, RFP, RFI’s , Change Orders, Permitting, and Contracts.
• Understand necessary jurisdictional compliance requirements for each project.
• Understand the terms of the TRICOR contracts and subcontracts.
• Register all necessary company paperwork in each required municipality
• Generate subcontractor agreements, coordinate any revisions, and files executed versions.
• Generate purchase orders in BuilderTrend for review by Project Manager.
• Onboard subcontractors and consultants into BuilderTrend software.
• Assist with payment applications and subcontractor’s invoices for Client.
• Assist with subcontractor invoicing, PO payments, company invoices, and payments on a project-by-project basis.
• Process subcontractor and vendor invoices accurately and within assigned timeline.
• Assist with subcontractors Certificates of Insurance.
• Assist with Lien Release waivers on all projects.
• Assist with the Bid Tracker and Project Tracker for all projects.
• Ensure all aspects of BuilderTrend are current for all projects.
• Assist Project Manager in speaking with supplier(s) and vendor(s) to determine product type, specification, price, warranty, etc on various product types.
• Obtain samples for each material selection, as needed.
• Assist with identifying key subcontractors in each market based on supplier relationship(s).
• Assist in producing a specification documents.
• Assist in creating warranty manual for projects, if needed.

QUALIFICATIONS

• High school education required; college education preferred.
• Knowledge of the principles and applications of building construction a plus.
• Ability to communicate effectively orally.
• Ability to communicate effectively in writing.
• Knowledge and experience of Microsoft Office (e.g., Word, Excel 123)
• Ability to establish and maintain effective working relationships.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• Under 1 year

Schedule:

• Day shift

Work Location: Hybrid remote in Scottsdale, AZ 85260