What are the responsibilities and job description for the Accounts Receivable Specialist position at Trilon Group?
Accounts Receivable Specialist
Department: Corporate/Administrative
Employment Type: Full Time
Location: Orlando, FL
Description
CPH, a nationally recognized Engineering and Architectural design firm ranked among the Top 500 Design Firms by ENR Magazine, is seeking a proficient and experienced Accounts Receivable Specialist to join our team in Sanford, Florida.
Accounts Receivable specialists (A/R specialists) play a critical role in ensuring the financial health of an organization by effectively managing and collecting outstanding receivables. They contribute to the company's cash flow by continuously improving DSO (days sales outstanding) and help maintain positive relationships with clients, project managers, and banking representatives through professional and effective communication.
Duties Include:
· Invoicing: As needed, distribute invoices to customers in a timely and accurate manner. Ensure that invoices are complete and compliant with company policies and relevant regulations.
· Payment Processing: Record and apply customer payments to the appropriate accounts. Verify payment details and reconcile any discrepancies between payments and invoices. Handle sensitive information (such as banking information and logins) in a confidential manner.
· Collections: Monitor outstanding accounts and follow up with customers to request payment. Maintain professional and courteous communication with clients to resolve payment issues or disputes.
· Aging Reports: Generate and analyze accounts receivable aging reports to assess the status of outstanding invoices. Prioritize collection efforts based on the aging of receivables.
· Account Reconciliation: Regularly reconcile customer accounts to ensure accuracy. Investigate and resolve discrepancies and make necessary adjustments to the accounts.
· Credit Management: Evaluate the creditworthiness of new and existing customers and make suggestions to CPH leadership and PM teams for approval.
· Cash Application: Accurately allocate and post payments to the correct customer accounts, ensuring the proper recording of transactions.
· Documentation: Maintain organized and up-to-date records of customer interactions, payment history, and collections activities.
· Reporting: Prepare and present periodic accounts receivable reports to management, highlighting key metrics and trends.
· Compliance: Stay informed about relevant laws and regulations related to accounts receivable, ensuring that the organization's practices remain in compliance.
· Customer Relations: Collaborate with CPH leadership and PM teams to resolve customer inquiries and disputes, fostering positive relationships with clients.
· Process Improvement: Identify opportunities to streamline and improve the accounts receivable process, suggesting and implementing changes to enhance efficiency and reduce errors.
Requirements
· At a minimum, an associate degree in Accounting or related field
· 5-7 years of experience with collections, invoicing, and/or accounts receivable and Familiarity with relevant legal and regulatory requirements.
· Knowledge of GAAP and basic accounting principles
· Strong organizational skills, attention to detail, and excellent note taker
· Proficient in Microsoft Office applications and ability to analyze large sets of data
· Strong attention to detail with a dedication to accuracy and strong analytical skills.
· Excellent verbal and written communication skills and strong negotiation skills.
· Ability to work independently and as part of a team.
· Strong problem-solving and decision-making abilities; strong organizational and time-management skills.
· Spanish as a second language, written and spoken, is a plus.
· Experience in the following industries in a plus: Construction and / or Engineering.
· Experience in the following applications is a plus: Deltek Vision and / or EleVia.
Compensation & Benefits
- Dependent upon experience.
- CPH offers Medical, Dental and Vision with a quality insurance company.
- Company Paid Life Insurance and Long-Term Disability.
- 401K, Paid Personal Time Off, and Paid Holidays
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.
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