Administrative Assistant
Job Posting for Administrative Assistant at Trinity College
Posting Details
Position Information
Title
Administrative Assistant
Department
Social Science Center
Regular or Temporary
Regular
Hours Per Week
35
FLSA Determination
Non-Exempt
Weeks Per Year
52
Open Date
05/02/2024
Open Until Filled
Yes
Full or Part Time
Full Time
Position Summary
Trinity College seeks a staff that reflects the changing demographics of our student body. Our student body is diverse, representing 41 states and 70 countries, with 21 percent U.S. students of color and 50 percent who identify as women. More than 90 percent of students live on campus. Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Conn. With more than 2,100 full-time undergraduate students and 91 graduate students, the college maintains a rigorous academic profile complemented by a vibrant and diverse co-curricular program. We consider our location in a culturally and socioeconomically diverse capital city to be among Trinity’s most distinctive assets, and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
Primary responsibilities:
Primary responsibilities:
- Acts as first point of contact for unit or department; answering questions and providing resources to students, staff, faculty, parents, etc., via phone or email. May serve as back-up contact in related areas/departments, as needed.
- Manages scheduling and calendar appointments.
- Assists with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.), etc.
- Inputs data and maintains records in department databases. Compiles, tracks, and assesses various data fields within databases, as needed by department/area. May generate reports from databases for department/area.
- Completes financial transactions including but not limited to, submitting invoices, check requests, reimbursement requests, transfers, expenses reports, and student payroll along with any required documentation to the appropriate offices. Monitors departmental expenditures and budgets.
- Maintains and updates websites and online calendar of events.
- Orders necessary office supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues.
- Prepares and send communications and correspondence based on needs and direction of those within department/area. Provides marketing and communications support by coordinating, ordering, and/or creating promotional materials for events such as brochures, posters, and flyers.
- Perform other related duties as assigned and based on departmental need.
Qualifications
Required: High School Diploma or GED; 1-3 years relevant work experience or specialized training than can be used in lieu of education requirement.
Preferred: Bachelor’s Degree.; 1-3 years experience.
Preferred: Bachelor’s Degree.; 1-3 years experience.
Special Instructions to Applicants
Posting Number
S00976
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