Child Care School Age Coordinator

 Job Title: School Age Coordinator 

Job Description Disclaimer: The statements in this job description are intended
to describe the essential/non-essential nature and level of work performed by
Child Care staff assigned to this job. They are not intended to be an
exhaustive list of all duties and responsibilities, as other duties and
responsibilities may be assigned.    

Reporting Relationship: Site Director   

Organization Unit: Child Care Centers     

Location: 532 West 95^th Street, Chicago, IL 60628      

FLSA Status: Exempt   

Grade: N/A     

Work Status: Full-Time   

Date Prepared/Date Reviewed: March 3, 2020   

Work
Direction: The School Age Coordinator will work under the direction of the Site Director. 

Basic Function: The School Age Coordinator provides direction for the School age staff and children and
implements program curriculum as well as oversees and participates in the
development, operation, safety and licensing standards. The School Age
Coordinator must ensure the development and safety of children in accordance
with relevant federal and state legislation and policies. The School Age
Coordinator will be respectful of children and parents, and ensure that
equipment and facilities are clean, safe and well maintained. 

Duties and Responsibilities     

Program Support 

· Support plans of effective program to meet the
physical, social, emotional and intellectual needs of each child enrolled. 

· Support children’s safety through constant
supervision, effective arrangement of space, proper maintenance of equipment,
and regular practice of emergency procedures. 

· Work as member of the team to ensure continuity of
children’s care, curriculum and program quality. 

· Supervises/supports the School Age staff, children,
classroom, and all activities both inside and outside of the
classroom/designated area. 

· Participate and support centers efforts to recruit
and enroll new children and families. 

· Safeguard all Trinity UCC Child Care equipment and
facilities as well as participants’ personal belongings. 

· Maintain a positive relationship with school
personnel and parents. 

· Attend all staff meetings and trainings. 

· Ensure equipment and the facility are clean, well
maintained and safe at all times 

· Ensure appropriate staff to child ratios are
maintained. 

· Work with Site Director to attain program goals.  

• Be a good role model for staff and
  children.      

Program Implementation 

· Develop educational, cultural and social programs
and activities appropriate for the needs of the children in the program 

· Implements and attends family nights, program
activities, staff meetings, and staff training. 

· Plan and implement activities to meet the physical,
emotional, intellectual and social needs of the children in the program. 

· Ensure adequate equipment and safety for all
activities. 

· Provide weekly and monthly schedules of activities
and report on outcome based program measures. 

· Establish and maintain policies, procedures and
guidelines including acceptable disciplinary policies. 

· Develop and
maintain current, accurate and confidential client files 

· Plan, implement and maintain emergency procedures
including practice drills on a regular basis  

• Develops and implements the
  pre-planned daily program that meets State Licensing requirements. 
• Maintains required program records. 
• Makes ongoing, systematic
  observations and evaluations of each child.  

· Ensure immediate check-in and follow-up of all
children scheduled to attend as well as be responsible for knowing how many
children are in your care at all times. 

· Keep accurate attendance at all times and be
accountable for each child at the site. 

· Complete & maintain documentation as needed,
turn in required paperwork on time including but not limited to sign in/out
sheets, absent tracking sheets, behavior forms, incident reports, etc. 

· Prepare and serve snack as well as clean up snack
area in accordance with IL State licensing guidelines; record snack served on
daily basis. 

· Handle emergencies in accordance with Trinity UCC
Child Care emergency policy.     

Parent Engagement  

• Engages parents as volunteers.  

· Keep parents
informed of program expectations, program activities and their child’s
progress 

· Provide information to parents, participants in a
timely manner. 

· Let parents know of any changes to the monthly
calendar and leave a note if you are on a field trip or away from your
regular location.  

• Maintains positive relationships
  and effective communication with parents.       

Program Compliance  

• Conduct a monthly fire drill with
  the site. 
• Be responsible for maintaining
  supplies including first aid and snack, such as drinking cups and food prep
  gloves. 
• Responsible for the supervision of School
  Age Workers working at site (regular staff, volunteers, and subs). 
• Complete & maintain documentation
  as needed, turn in required paperwork on time including but not limited
  to sign in/out sheets, absent tracking sheets, incident reports, behavior
  forms, etc. 
• Pass on information concerning All
  Staff Meetings, trainings and other events to all School Age Workers at your
  site and insure attendance of all staff. 
• Discuss staffing problems and
  concerns with Site Director and/or Associate Site Director. 
• Discuss children, parent and/or
  school concerns with Site Director and/or Assistant Site Director as soon
  as possible. 
• Report any suspicions of possible child abuse to the IL DCFS Hotline and Site Director immediately and keep proper documentation. 
• Respond quickly to possible problem areas and discuss with Site Director and/or Assistant Site Director.  

· Be aware of IL State Licensing guidelines and follow accordingly 

· Know and follow the IL DCFS Mandated Reporter/Child Abuse and Neglect procedures. 

· Read and follow the Trinity UCC Child Care guidelines for working with children as outlined in the Employee Conduct and Work
Rules Policy 701.  

• Ensure that all staff follows the Dress Code.      

· Other duties as assigned. 

Requirements:
This position requires a Bachelor’s Degree in Education, Recreation, or
equivalent, plus three years’ experience working with elementary aged children
in a developmental setting, a high-volume, childcare environment or related
environments. The candidate must possess ability to plan, organize and
implement age-appropriate/developmentally appropriate program activities. Emotional,
social, and physical capability to work with children and other adults in a
group setting. Good health, enthusiasm, and above standard moral character. Previous
experience with diverse populations. Ability to develop positive, authentic
relationships with people from different backgrounds. Excellent analytical,
problem solving, organizational, and communication skills are also needed to
meet the position’s requirements.  

Work
Schedule: The School Age Coordinator shall generally work between
30 - 40 hours each week in accordance with the schedule personally arranged,
and mutually agreed to with the Site Director. 

Physical Demands: The
physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. The
employee is occasionally required to sit; climb or balance; and stoop, kneel,
crouch or crawl. The employee must frequently lift and/or move up to 25 pounds
and occasionally lift and/or move up to 40 pounds. The incumbent will be expected
to clean and maintain equipment and facility, and may move throughout the
community with children. 

Confidentiality:
Confidentiality is a condition of employment. Discretion is a condition of employment. At all
times, staff members are to respect the privacy of information about others.
Violation of the Code of Confidentiality can result in immediate termination of
employment. 

Working Conditions: This job operates in a childcare
environment and interacts with children in early learning classrooms on a daily
basis. The Group Worker may come in contact with children who are ill and/or
contagious, and must take precautions to ensure the health and safety of all
children, parents, staff and themselves.