Regional Events Coordinator

Essential Duties and Responsibilities:

• Responsible for planning, budgeting, coordinating, and tracking of events, seminars, retreats, and conferences both in-person, hybrid and virtual.
• Work with the events team on recording, tracking, and allocating firm tickets for client relations and business development purposes through, Ticket Manager, a web-based ticket management software.
• Responsible for the planning, budgeting, and tracking firm promotional items as well as researching and purchasing items as needed.
• Responsible for scheduling, shipping, and tracking firm booths and banners as needed across the firm.
• Responsible for creating, maintaining, and tracking events through InterAction, a client relationship management (CRM) database.
• Assist in the design, creation, communication, and tracking of firm invitations through e-marketing software, Vuture.
• Responsible for running virtual events and webinars through video communication platforms, On24 and Zoom.
• Maintain billing and accounts payable for events adhering to the allocated budget for each event.
• Responsible for department event deposits and invoices and timely reconciliations through the accounting system, Chrome River.
• Stay informed and communicate new industry trends for event planning and resources to implement.
• Provide clerical and event support as needed.
• Update and maintain firm calendars ensuring accuracy and supports business needs.
• Use project management skills and tools, such as timelines, agendas and event schedules, to define and communicate meeting parameters and ensure seamless planning and execution.
• Post-event responsibilities include timely thank you communications, assisting in compiling program feedback, processing invoices, budget reconciliation.
• Manage and track best practices and processes for replication of high-quality and consistent programming for future programs.
• Additional duties as assigned to meet business needs.

Knowledge, Skills and Abilities:

• Ability to maintain a professional and client‐service oriented demeanor at all times.
• Candidate must be service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events.
• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.
• Maintain confidentiality when handling matters for the firm and clients.
• Demonstrate a "can do" attitude and a willingness to continue learning and developing skills.
• Must be able to communicate ideas or positions in a clear, efficient manner in handling all event matters.
• Must display a keen attention to detail and be well-organized.
• Must be a problem solver and highly responsive.
• Must be able to build formal and informal networks both within and outside the organization to share information, ideas, and problems.
• Must be able to effectively multi-task and prioritize projects while meeting deadlines.
• Must be adaptable to the ever changing events environment.
• Must be proficient at using Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to travel as needed to support firm events.

Education and/or Experience:

• BA or BS from an accredited college or university.
• Three (3) to five years (5) of experience in event planning preferred.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Schedule:

• 8 hour shift

Work Location: Hybrid remote in New York, NY 10022

Salary : $50,000 - $70,000