Executive Assistant - Remote

TrueCar is a leading automotive digital marketplace and we are on a mission to make car buying and selling easy, transparent and efficient. We work to empower consumers with data, and foster connections with our network of Certified Dealers who share our belief that truth, transparency and fairness are the foundation to a great experience. We forge partnerships to power car buying programs for some of America's most trusted brands. And we continually innovate to provide useful tools, research, market context and pricing transparency to help consumers feel empowered and confident all throughout their journey.
As consumers' priorities and shopping habits shifted, so did we. We are building a modern day marketplace and invite you to come join the TrueCar Crew. You can have a real & direct impact on our journey as we continue to evolve and revolutionize the car buying and selling experience. We are seeking talented individuals who are excited by our mission to revolutionize & elevate the car buying & selling experience.

TrueCar is on a mission to revolutionize the way that consumers engage in the vehicle purchase and ownership experience. We're building an end-to-end consumer journey that's uplifting, empowering, and unrivaled in the marketplace, and we're looking for the best and brightest to help us achieve our goals. We're on the hunt for teammates who embrace challenge, relentlessly innovate, and reject the notion that 'it can't be done.'

TrueCar maintains a Dynamic Workplace, allowing employees to have their primary workstations at home, with office space in Santa Monica, CA and Austin, TX to be made available to individuals and teams to use as needed. Employees enjoy excellent benefits (100% employer-paid health/vision/dental premium, 401k with contribution matching, equity for eligible roles, etc.) as well as perks like monthly credits for at-home food delivery, internet/mobile phone service coverage and fitness expenses. In short, we care deeply about our teammates and build employee-centric programs that prove it.

About the Job:
The Executive Assistant role will primarily report and provide project management and executive administrative support to the CTO and will be embedded into the Technology function. This role will manage several ongoing and ad-hoc projects primarily in the Technology function, as well as Consumer and Product functions on an as needed basis. Additionally, this role will be responsible for delivering and coordinating engaging and effective meetings and events and provide ongoing executive administrative support to the Chief Consumer Officer and the Head of Product.

What You'll Do:

• Lead and project manage department-wide projects that focus on employee engagement (e.g. TrueCar's internal Hackathon, Friday Forum, All Hands, various conferences and off-sites, Engineering blog and Engineering Brand Committee).

• Responsible for other special projects as needed with a high degree of collaboration across teams and functions.

• Create and design highly visible decks and other materials (e.g Board of Directors, NADA materials, etc.) collaborating directly with Senior Leadership on content, deliverables and deadlines. Provide unique, thoughtful and creative design and feedback on decks and materials to the senior leadership team.

• Plan and lead the execution of department-wide internal meetings, events and communications which include facilitating the creation of the agenda, decks and other applicable communications as well as driving the logistics for the meeting or event.

• Drive CTO & Tech Leadership meeting agendas, take notes, track action items and follow up/through to drive alignment and accountability with assigned owners.

• Proactively anticipate the needs of the Technology Senior Leadership and drive efficiencies and improvements to build capacity for the team.

• Research and present ideas to the senior leadership team on how to deliver more engaging meeting and event experiences to the assigned groups by collecting input from the internal technology, consumer and product team members at all levels and collaborating with other departments.

• Provide routine and complex administrative support to the Chief Technology Officer, Chief Consumer Officer, and the Head of Product primarily with calendar management, expense reporting, travel, meeting and offsite logistical support.

• Collaborate on and create exceptional written and verbal communications and materials for internal and external stakeholders, including board materials and internal company presentations.

What You'll Need:

• 8 years of executive administrative support

• 5 years of project management experience and demonstrated ability to collaborate across teams and levels of the organization

• Ability to work independently to proactively identify daily priorities and a proven bias for action to complete tasks

• Strong organizational and time-management skills. Ability to effectively handle multiple tasks at the same time without losing track of priorities and important details

• Excellent people skills. Highly skilled at building rapport and collaborating with all levels of the organization from board members to individual contributors

• Excellent written and verbal communication skills. Ability to comfortably handle department-wide communications as well as 1-1 communications with clarity and effectiveness

• Highly skilled in anticipating people's needs in pursuit of improving productivity and creating efficiencies through well thought out solutions and proactive actions

• Ability to work across multiple constituents at senior levels while ensuring there is clarity and priority to the work requested/to manage up with grace.

• Demonstrated ability to operate with a high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company

• Tech savvy. Proficiency in Google Suite tools and a strong ability to learn new technologies and tools, as needed

• Previous experience supporting a technology organization preferred

• Ability to create engaging Google Slide Decks or Powerpoint presentations desired

*** While this position is open to remote work through TrueCar's Dynamic Workplace initiative, applicants may not reside in Colorado. Colorado candidates will be required to relocate. ***

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Your TrueCar Experience
As a crew member, you'll be primarily based out of your home as a part of our Dynamic Workplace strategy. We provide additional benefits & perks to assist our crew members in having a sustainable home workstation including monthly credits for at-home food delivery, internet/mobile phone service coverage and furniture & equipment for your space.
You will receive excellent benefits that includes, but isn't limited to: 100% employer-paid health/vision/dental premium, 401k with contribution matching, equity for eligible roles, a wellness reimbursement program, a learning & development reimbursement program, and charitable contribution matching. We recognize that everyone needs an occasional recharge, so we offer a flexible PTO policy for exempt TrueCar Crew along with a generous PTO accrual policy for non-exempt TrueCar Crew, in addition to 11 company paid holidays and 1 floating holiday. In short, we care deeply about our crew members and build employee-centric programs that prove it.
At TrueCar, we believe in the power of diversity to build a deeper understanding of our consumers and partners and drive innovation in our products. We welcome a workforce that reflects all the diversity of car buying consumers. We encourage everyone interested in our company mission to apply. We do not discriminate on the basis of race, gender, religion, sexual orientation, age, or any other trait that is protected by applicable law. We will consider qualified applicants with arrest and conviction records in accordance with applicable law. In addition, TrueCar will provide reasonable accommodations for qualified individuals with disabilities.
TrueCar does not accept unsolicited agency submissions.
If you are based in California, we encourage you to read this important information for California residents linked here.
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Job Type: Full-time