Accountant

Somerset Public School and Somerset Berkley Regional School District is committed to recruiting, employing, training, promoting and compensating highly qualified individuals to ensure success in the position. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The Accountant aids in carrying out a variety of business functions relating to general ledger reconciliations and maintenance, grants management, providing detailed review of accounts receivable, purchasing, accounts payable and payroll cycles, and other business areas. The Accountant supports the Business Office in carrying out the monthly reporting functions, has involvement of the daily functions of the Business Office and is integral in ensuring that tasks within the office run efficiently. ROLES AND RESPONSIBILITIES: Roles and responsibilities will vary depending on individual circumstances, the Accountant will generally be required to perform some or all of the following tasks. Note that this list in not all-inclusive and that the administrator may also assign other tasks he/she deems appropriate. General Ledger Reconciliations and Maintenance 1.Performs reconciliations for key general ledger accounts on a monthly basis (i.e. Cash, Accounts Receivables, Accounts Payables, Debt.) 2.Review of trial balance, subledgers income accounts, expense accounts and related detail. 3.Preparation of journal entries to support monthly reconciliations and closing process. 4.Import of payroll cycles into accounting system on a bi-weekly basis. 5.Ensures information is recorded appropriately in accounting system. Grants Management 1.Reconciles monthly grant activity for federal, state and private grants to ledgers and expense summaries, 2.Summarizes grant expenses and cash management status prior to approval for drawdown of funds. 3.Assist with preparing cash request for the GEMS systems. 4.Assists with year-end reconciliation and closeout of grants including compiling final reports. 5.Tracks cash receipts for grant drawdown requests. Review of Accounts Receivable, Purchasing, Accounts Payable and Payroll Cycles 1.Reconciles open accounts receivable with general ledger. 2.Prepares initial billing for athletic field rentals to be submitted to the Director of Business & Finance or designee for review. 3.Performs initial review of purchase requisition for vendor details, order details and accounting information in relation to the chart of accounts structure. 4.Performs detailed review of input check cycle details prior to finalization by the Director of Business & Finance. 5.Assists Accounts Payable staff with vendor inquiries. 6.Prepares annual 1099 vendor reporting. 7.Maintains certificates of insurance for appropriate vendors that perform work on-site. 8.Assists in preparing bids; types, assembles, distributes and receives bids. 9.Performs detailed review of payroll cycle entries prior to final posting and approval by Dir of Business and Finance 10.Reviews payroll data and works with Accountant I for corrections to ensure accuracy of the payroll. Special Projects/Other 1.Assists in annual independent audits and audits by state, federal and local agencies as needed. 2.Assists with the Workers Compensation Audit. 3.Assists in implementation of new business office initiatives. 4.Assists Director of Business and Finance with maintaining chart of accounts, payroll crosswalk and end of year reporting crosswalks. 5.Assists Director of Business and Finance with reporting budget versus actual results to cost center managers/stakeholders. 6.Assists Director of Business and Finance with End of Year annual State reports 7.Assists with special projects, as necessary. General Office 1.Operates various business office equipment such as: computers, copy machines, postage machines and other office equipment. 2.Sorts and files records. 3.Answers main telephone in Business Office and conveys messages. Additional Requirements •Performs other duties as assigned. •Attends meetings, as necessary. •Position to be cross-trained in entering, purchase requisitions, purchase orders, invoices, check cycles and payroll entry. Standards and Expectations •Establishes and maintains cooperative and effective working relationships with all members of school community to carry out responsibilities. •Interacts professionally with a diverse range of constituents. •Takes responsibility and accountability for assigned tasks, projects, and duties while maintaining a professional manner. •Makes efficient use of time by organizing and prioritizing work efficiently. •Presents a professional appearance. •Actively engaged in job/career growth by attending in-service programs, professional development, educational courses and seminars. •Actively listens and responds in a respectful non-confrontational manner to the opinions of others. •Fosters positive attitude in the workplace. •Maintains and respects strict confidentiality EVALUATION An annual performance evaluation of the Accountant will be conducted by the Director of Business and Finance. TERMS OF EMPLOYMENT Follows 12-month schedule. Salary as negotiated per offer of employment. WORK ENVIRONMENT Ability to walk, sit and stand for long periods. Regularly uses computer keyboard, requiring eye-hand coordination and finger dexterity.