What are the responsibilities and job description for the Secretary III position at TrulyHired?
Job Summary
Position is responsible for providing clerical support to the staff of assigned department.
Essential Duties
Transcribes dictation; types letters; proofreads and edits all documents. Answers telephones and prepares documents, memos and reports. Creates databases and performs data entry and records management; maintains accurate files, records and documentation. Operates and maintains all standard office machines such as faxes, telephones, copiers. Orders and checks in supplies and materials. Processes and prepares requisitions, small purchase orders, purchase orders, and check requests. Works with school personnel in verifying distributions and completing payment process for materials ordered for schools. Manages budget accounts for specific programs. Maintains and tracks a variety of departmental activities and functions. Processes mail and other correspondence. Models nondiscriminatory practices in all activities. Performs other duties as assigned.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Minimum Qualifications (Knowledge, Skills, and/or Abilities Required)
Position is responsible for providing clerical support to the staff of assigned department.
Essential Duties
Transcribes dictation; types letters; proofreads and edits all documents. Answers telephones and prepares documents, memos and reports. Creates databases and performs data entry and records management; maintains accurate files, records and documentation. Operates and maintains all standard office machines such as faxes, telephones, copiers. Orders and checks in supplies and materials. Processes and prepares requisitions, small purchase orders, purchase orders, and check requests. Works with school personnel in verifying distributions and completing payment process for materials ordered for schools. Manages budget accounts for specific programs. Maintains and tracks a variety of departmental activities and functions. Processes mail and other correspondence. Models nondiscriminatory practices in all activities. Performs other duties as assigned.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Minimum Qualifications (Knowledge, Skills, and/or Abilities Required)
- Completion of standard high school diploma with completion of business school or some college courses desirable, or equivalent of experience and training that provides the required knowledge, skills and abilities.
- Thorough knowledge of standard office practices, procedures, equipment and clerical techniques. Knowledge of business English, spelling and math.
- Must possess excellent computer skills involving Microsoft Word, Excel, and managing the purchasing process and budget accounts.
- Must possess the ability to understand and follow oral and written instructions.
- Must possess the ability to edit memos, tests and other instructional documents.
- Ability to establish and maintain effective working relationships with others using good judgment, tact, and courtesy.
- Ability to follow complex oral and written instructions, and work independently.
- Ability to serve as a team member in a collaborative department suite.
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