Administrative Assistant

POSITION SUMMARY:

Provides support services to other exempt and non-exempt staff related to human resources, accounting, payroll, correspondence, inventory management, and other related business and operational functions, including but not limited to manager-on-duty and back-up assistance when necessary. Will accept other duties from Executive Director as designated.

REPORTS TO: EXECUTIVE DIRECTOR

POSITION RESPONSIBILITIES:

1. Receives, sorts and forwards' incoming mail. Maintains and routes publications.

2. Manages the ordering, receiving, stocking, and distribution of Community supplies.

3. Manages Accounts Receivable, Billing, Accounts Payable, General Accounting, and Payroll for processing.

4. Support department managers with recruitment of new employees.

5. Conduct, complete, and document all new employee orientation duties, including but limited to pre-hiring criminal history, registry, and reference checks. Ensure health benefit enrollment is completed, when chosen by new employees, as needed.

6. Assists community management with the move in process as necessary.

7. Assists residents and family members with general questions and/or directs them to the appropriate individuals.

8. Conduct marketing tours and collect initial inquiry information when requested. Assists with Lead Center input.

9. Assists ED with scheduling and content development for staff meetings.

10. Communication responsibilities include telephone, fax, visitor, and management of USPS, Fed-EX, UPS packages and written correspondence distribution, and if required, follow up

11. Performs other duties as assigned.

EMPLOYMENT REQUIREMENTS:

1. Possession of strong computer and organizational skills. Is neat, accurate, dependable and keeps work/space clean.

2. Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills. Adequate and clear English speaking and writing ability.

3. Displays mature behavior and attitude in speech and action.

4. Is self-motivated and can perform all job duties independently without supervision.

5. Demonstrate ability to self-identify areas needing additional training and request same.

6. Interacts in professional manner with residents, public, and co-workers. Works cooperatively in partnership with management. Displays willingness to assist co-workers when situation requires.

7. Willingness to cross-train with other community positions.

8. Ability to maintain strict resident and operational confidentiality.

9. Displays cleanliness, good grooming, personal appearance, and follows dress requirements consistently.

10. Maintains acceptable attendance record

11. Ability/willingness to follow all policies and procedures.

12. Ability to do occasional heavy lifting (up to 50 lbs.), 30 lbs. regularly.

13. Ability to spend long periods on feet and to ambulate quickly.

14. Is free of non-treated communicable disease.

TRAINING AND EXPERIENCE:

One or more years of office management experience to include AR, Billing, AP, Payroll functions and computer skills or equivalent combination of education and experience. Supervision and management of personnel preferred.

EDUCATION:

Possession of a high school diploma or equivalent (GED). Some college or business training preferred.