What are the responsibilities and job description for the Secretary position at TSLI/HHB?
Essential Job Functions
· Word process memos, correspondence, reports, and other documents. Responsible for word-processing Agency related development including new and revised forms; finalize for distribution. Maintain current form lists.
· Process and distribute all program site documentation.
· Ensure all incoming mail is logged/copied/filed.
· Distribute office supplies and Monthly Forms for all Agency sites.
· Responsible for updating HHB Shelter Statistics, Pathways Program Outcomes, and processing Quality Assurance documentation including tools and surveys.
· Required to be ambulatory and present and able to perform all job functions without limitations.
· Responsible to comply with all Agency Policies including Agency Code of Conduct and Confidentiality Policies, Medicaid Compliance Program and Protocols and Justice Center Code of Conduct.
· Maintain attendance and punctuality. Notify supervisor when late or absent. Provide adequate notice when scheduling time off.
Job Duties include but are not limited to:
· Professionally process all incoming calls and visitors.
· Receive, sort, and distribute incoming mail and express mail services. Responsible for all outgoing mail and express services.
· Responsible to contact service providers for office equipment including printers, copiers, fax, and postage machines.
· Photocopying, faxing, and filing documents.
· Provide administrative support to other departments and perform clerical duties on projects as needed.
· Reports to Administrative Assistant.
Job Type: Full-time
Pay: $44,320.00 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
License/Certification:
- New York State Driver's License (Required)
Work Location: In person
