Sr. Administrative Assistant - ARE

WPM is seeking a customer-driven, forward thinking, self-motivated candidate to join our Association Management team! We are looking for an experienced senior administrative assistant who will provide support to a team of Association Managers as well as oversee two Community Coordinators.

Main Responsibilities:

• Assist a team of 10 Community Association Managers
• Directly oversee a team of 2 Community Coordinators
• Compose and respond to a large and heavy volume of calls and emails
• Regularly respond to requests from residents and Board Members on various management services
• Coordinate bulk/mass mailings and email blasts
• Maintain electronic filing system for the communities
• Perform other duties as assigned

Preferred:

• At least 2 years of Association Management industry experience
• Minimum of 5 years as administrative assistant role preferred, 3 years required
• Supervisory experience, in any capacity, preferred but not required

Skills Required:

• Advanced in Microsoft Office (Word, Excel, and Outlook required - PowerPoint & Access helpful, but not required)
• Knowledge of Vantaca Web-Based Property Management software a plus
• Able to work independently and within a team environment
• Excellent organizational skills, ability to multi-task, detail oriented and great time management skills
• Able to work under pressure, meet deadlines, and work in a very fast-paced environment
• Problem solver, independent thinker and self-starter
• Professional letter writing with good spelling and grammar required
• Able to manage multiple schedules, projects, and expectations
• Prioritization skills
• Strong follow through and follow up abilities

E-VERIFY NOTIES:

E-Verify Participation:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster Eng_Es.pdf

Experience

• Intermediate knowledge of Microsoft Office (Word, Excel, & Outlook)
• Minimum of 5 years as administrative assistant role preferred, 3 years required

• Knowledge of SenEarthCo software a plus, but not required
• Current Association management experience desired, but not required

Skills

• Effective listening skills
• Coordinating schedules
• Clerical work and tasks
• Attention to detail
• Customer service
• Leading teams

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group