What are the responsibilities and job description for the Personnel Assistant 3 (Awards) position at Tuknik Government Services?
TGS
Job ID 2390141
Tuknik Government Services, a Koniag Government Services company, is seeking a Personnel Assistant 3 (Awards) with a Public Trust clearance to support TGS and our government customer at Stennis Space Center, MS.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
- Provide support to the Agency Honor Awards program.
- Develop the Agency Honor Award Nomination Call Letter.
- Partner with NASA Centers and Mission Support Enterprise Offices (MSEO) to ensure timely submission of awards through the NASA Automated Awards System (NAAS);
- Support NASA Administrator Suite (A-Suite) and the NASA Advisory Council with preparing and processing Agency Honor Awards.
- Assist with establishing and supporting a Senior Review Panel for Distinguished Service Medal and Distinguished Public Service Medal.
- Create a timeline and scheduling the panel(s).
- Monitor submissions in NAAS to ensure DSM/DPSM nominations are submitted in a timely manner to meet NASA and NSSC deadlines.
- Assist with contacting Centers/MSEO awards officers that do not have timely submissions and resolve any issues.
- Assist with identifying and collating nominations to prepare review packages and submit them to IAB panel for review.
- Assist with providing panel members with instructions, roles, responsibilities, and FAQs.
- Assist with providing IAB Panel Familiarization Training to all interested Panel Members.
- Ensure panel members are provided the necessary guidance to complete the reviews by the established deadline.
- Provide awards program manager and each Center/MSEO Awards Officers with panel results.
- Work with the Center/MSEO awards officer on rejected nominations; either return to the Center to change the category or reject the nomination in NAAS.
- Record results in NAAS for rejected or approved nominations.
- Ensure all contents of purple packages (Packages originating from the NASA HQ A-Suite) are amended as necessary for context of this revised process. E.g., Seeking A-Suite approval of DSM/DPSM and notifying A-Suite of all other nominations approved.
- Alter demographics reporting to include sub-reports for DSM/DPSM in addition to the usual reporting of all medals.
- Coordinate and execute the Annual Honor Awards Ceremony - on-site or virtually.
- Coordinate on-site Ceremony events include collaboration with on-site staff to coordinate the actual ceremony logistics.
- Administer the Agency External Honor Awards program.
- Maintain and routinely distribute the central listing of the Agency-recognized external awards.
- Review, prepare, submit, and track all packages for External Awards requiring the NASA Administrator’s approval or signature.
- Notify the Awards Officers of employees selected for awards/recognition.
- Update and maintain the Agency Awards Calendar (AAC) with input from OCHCO and Center Awards Offices.
- Provide awards records management, maintenance, and reporting (including cross Center /Mission Support Enterprise / Agency-level reports);
- Update and maintain all Agency approved electronic award certificate templates in compliance with NASA Communication Material Review standards and requirements.
- Prepare and deliver Agency approved recognition items (e.g., certificates, medals, plaques, length of service pins and letters) to Awards Officers.
- Support the purchase and maintenance of an appropriate inventory of NASA-determined and approved Agency-level award items.
- Perform other duties as assigned.
Work Experience, Knowledge, Skills & Abilities:
- 8 years of related human resources assistant experience
- Senior-level knowledge and experience in personnel practices and principles, specific to Federal employee awards
- Extensive experience applying comprehensive knowledge of concepts, processes, practices, and procedures for Federal awards programs.
- Advanced skills in using the systems that support the Agency’s awards program functions.
- Proficient working in a dynamic, collaborative environment that may be remote and onsite depending on Government Customer needs.
- Ability to work successfully on a team and independently, as well as multitask.
- Strong written and oral communications skills.
- Proficient MS Word, Excel, and Outlook skills.
- Must be in the local commuting area near Stennis, MS
- High School Diploma is required.
- Public Trust Clerance
Working Environment & Conditions
This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.
The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Salary : $59,000 - $74,700
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