HR Assistant

Our firm is in need of a self-motivated and experienced HR Assistant to support our busy HR department. The successful candidate will be responsible for providing administrative support for the department, assisting with the hiring process, scheduling new employee orientations and training and entering of a high volume of employment records into our HR database. If you are a professional with a strong sense of discretion and a background in data entry, we want to hear from you.


Daily job duties and responsibilities of HR assistants include:

• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Serving as a point of contact with benefit vendors/administrators
• Maintaining computer system by updating and entering data
• Setting appointments and arranging meetings
• Compiling reports and spreadsheets and preparing spreadsheets
• Organize, compile, update company personnel records and documentation
• Help organize and manage new employee orientation, on-boarding, and training programs
• Assist in explaining and providing information on employee benefits, programs, and education

HR assistants are involved in a number of areas of human resources, including:

Recruitment/New Hire Process

• Ensuring background and reference checks are completed
• Preparing new employee files
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments

Benefits Administration

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Completing termination paperwork and assisting with exit interviews

Qualities of Competent HR Assistants

To effectively perform the duties of a human resources assistant, individuals must be able to demonstrate a number of competencies that are essential to the position, which include:

• Must be adept at problem-solving, including being able to identify issues and resolve in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
• Associate degree in HR-related field required (Bachelor’s preferred)

You can email your resume to d.vasani@cmdsinc.com