Administrative Coordinator Housing Data Clerk

GENERAL PURPOSE

Under direct supervision of the Assistant Program Director or Program Director, this position is responsible for planning, organizing, communicating to staff and monitoring office support systems; task supervisor for Reception, Medical Records and Data Entry staff; assists the Director in the general operation of the Program. This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Conducts research and assists in developing procedures to improve efficiency and cost effectiveness, and monitoring of housing related expenditures.
• Drives as needed to effect duties in maintaining housing needs and the office environment/supplies using personal vehicle.
• Maintains clean driving record and currency in driver’s license, vehicle registration and insurance.
• Provides reports to program management staff on detailed expenses and available dollars for client housing as requested.
• Provides monthly report to agency fiscal department on housing expenditures and related Mode 60 expenditures.
• Works with management staff to monitor regular housing expenses and assists in tracking emergency housing costs and available resources.
• Oversees preparation, review and dissemination of a variety of reports for submission both within the agency and to the County and other entities, productivity reports, reconciliation of billing data, census and status updates, outcomes data and any other reportable data.
• Responsible for compliance with monthly inspection requirements and assignment and maintenance (including vehicle logs) of all site fleet vehicles.
• Assists in tracking for inventory control, including purchasing, of program supplies in compliance with budget.
• Coordinates maintenance of office equipment, troubleshooting and minor program/equipment repairs and network issues as they relate to site computer systems.
• Schedules appointments for staff as requested.
• Maintains and assists staff in using office equipment.
• Provides support to management staff.
• Adheres to and supports the policies and procedures of Turning Point Community Programs including maintenance of any guideline and procedure information.

QUALIFICATIONS

MINIMUM:
A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation
from an accredited college or university with an associate degree in business administration or a
related field; two (2) years of varied experience as a provider of administrative services. Must be
able to type 40-50 wpm and be proficient with a 10-key adding machine. Proficiency in all areas of
MS Office Systems is required.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS

• California driver’s license & current vehicle insurance/registration if driving; and,
• Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds, and motorcycles.

Schedule: Monday-Friday, 8:00 AM - 4:30 PM

Interested? Join us at our open interviews on Wednesdays from 2-4PM,
located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670