What are the responsibilities and job description for the Office Administrator position at TUTORPERINI?
Lunda Construction Company, A Tutor Perini Company, is seeking a Part-time Office Administrator for our office in Milwaukee, WI.
About Lunda Construction
Excellence in Construction since 1938
Lunda Construction Company is an award-winning transportation contractor. We specialize in the construction, rehabilitation and maintenance of bridges, railroads, and other civil structures. Lunda has built a reputation for excellence in the transportation construction industry, with an uncompromising pledge to achieve the highest standards of engineering, quality, and safety to our workforce and the traveling public.
Building is not just a job. At Lunda Construction Company, it is our passion. With every project we undertake, we set the bar high and provide the best people in the industry. We have a true love of what we do to make our customers’ vision a reality. From inception to completion, we believe in creative innovation and utilize advanced technologies to deliver projects on time and on budget.
Extraordinary Projects need Exceptional Talent
As a Part-time Office Administrator at Lunda Construction, reporting to the Regional Manager, you will support, coordinate, and oversee the general office operations and procedures for the Milwaukee, WI region, in addition to providing support to the management team while maintaining all aspects of daily office operations.
Essential Duties and Responsibilities:
- Oversee general office administration and provide support in a variety of areas and functions to office and field teams.
- Coordinate receiving and distribution of certified payroll reports, field production reports, material tracking, and cost reports.
- Assist project teams with submittals, project notices, correspondence with owners, subcontractors, and vendors, electronic archival of documents, and change order documentation preparation.
- Reconcile credit card statements, verification of office facility and services invoices, process expense reports, and verification of vendor billing rates and reimbursement rate changes.
- Assist with bid solicitations, DBE outreach, quotation requests, assembly of project information documents, and set up of project site office equipment and services.
- Office operations, including, but not limited to mail and parcel service, facility service contracts, office supply management, office phone system, and guest, customer, and employee reception.
- Liaison with support departments and internal customers in the various Lunda offices.
Requirements:
- High School Diploma or GED with 3 years of experience in office management/support role or related administrative experience required. Associate’s degree in Human Resources, Business, or related field from an accredited institution, preferred.
- Must be a self-starter that can work with direction and independently, keeping customer service and building relationships as top priority.
- Ability to prioritize projects in an ever-changing environment and respond effectively to changes in situation or information.
- Ability to build relationships and partner with cross functional departments to achieve results.
- Demonstrate ability to be dependable, consistent, diligent, and thorough.
- Excellent writing skills; demonstrated experience creating and writing processes.
- Represent the company with a positive attitude internally and externally.
- Strong MS Office program knowledge and skills.
- Previous experience with JD Edwards software preferred.
- Strong technical aptitude with the ability to learn new software quickly required.
Lunda Construction builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future
Equal Opportunity Employer
