Administrative Support Assistant

Clarification from the agency

This announcement is open to all U.S. Citizens, Status Candidates (Merit Promotion, Land Management, and VEOA Eligibles) and Non-Competitive Authority Eligibles.

Duties

As the Administrative Support Assistant in this position, you will :

This position performs a full range of administrative support functions, as well as standardized and non-standardized clerical assignments.

This position independently performs a wide variety of administrative support functions and services as a principle point of contact for specific technical aspects or programs related to office administration, resolving recurring technical problems and issues independently.

Some areas of administrative support include collections, timekeeping and payroll, training, data entry, records, mail, filing, and or public contact.

Requirements

Conditions of Employment

• U.S. Citizenship required.
• May be required to complete background investigation.
• Meet Selective Service Registration Act requirement for males.
• Must provide resume and supporting documents (See required documents) prior to the closing date of this announcement.
• You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
• Status applicants must meet time-in-grade requirements.
• You may be required to occasionally travel overnight away from home. You must be eligible to obtain a government charge card for travel purposes.
• Please follow all instructions carefully; errors or omissions may affect your rating.

Qualifications

MINIMUM QUALIFICATIONS : To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and / or education for the respective grade level in which you are applying :

Specialized Experience, GS-5 : Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained either in the private or public sectors) performing at least 2 of the following : (1) Processing recurring or standardized transactions in an automated system;

2) Maintaining documents and files; and (3) Providing assistance on procedural matters.

Education, GS-5 : Have successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

Note : This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

You must submit transcripts.

Combination of Education / Experience, GS-5 : Have successfully completed education in excess of the first 60 semester hours (i.

e., beyond the second year) is creditable toward meeting the specialized experience requirement AND have experience as defined in the Specialized Experience statement above.

Note : One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

Add the percentages of your creditable education / experience together. The total must equal at least 100 percent to qualify.

You must submit transcripts.

• Specialized Experience, GS-6 : Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained either in the private or public sectors) performing at least 3 of the following : (1) Procuring and distributing supplies, services, and equipment;
• 2) Utilizing computer programs to input, maintain and retrieve information from automated applications / data systems including travel authorizations and vouchers, and / or time / attendance records;

3) Maintaining filing systems to provide assistance in researching and locating files; and (4) Consolidating information into summaries and / or reports, charts, graphs, or other documents.

• Specialized Experience, GS-7 : Have one (1) full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained either in the private or public sectors) performing at least 4 of the following : (1) Assisting with budget development for multiple accounts with various sub-activities and / or funding sources;
• 2) Monitoring and tracking obligations and expenditures throughout a budget execution phase; (3) Procuring and distributing supplies, services, and equipment;
• 4) Utilizing computer programs to input, maintain and retrieve information from automated applications / data systems including travel authorizations and vouchers, and / or time / attendance records;

and (5) Reviewing data to consolidate information into summaries and / or reports, charts, graphs, or other documents.

TIME-IN-GRADE REQUIREMENTS : Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.

One year at the GS-4 is required to meet the time-in-grade requirements for the GS-5 level; one year at the GS-5 is required to meet the time-in-grade requirements for the GS-6 level;

and one year at the GS-6 is required to meet the time-in-grade requirements for the GS-7 level. (You must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade.

No award SF-50 will be accepted).

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Volunteer Experience : Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.

g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

You must include months, years and hours per week worked to receive credit for your work and / or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week.

Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies".

Education

To qualify based on education, you must submit a legible copy of transcripts from an with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking.

Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.

S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

PASS / FAIL COURSES : If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass / fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION : One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study.

Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.