ADMINISTRATIVE SUPPORT ASSISTANT NF3

Duties

Coordinates and performs a wide variety of administrative functions in support of upper level management functions. Organizes flow of operational program processes in an office environment. Develops internal policies, procedures, and work methods affecting administrative management operations. Maintains the department's official files.

Operates a personal computer (PC) and peripheral equipment to produce a variety of correspondence. Enforces procedures on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation. Ensures compliance with correspondence rules by reviewing official documents for accuracy and format.

Receives telephone calls and visitors. Screens customer comments and outside contacts, and directs them to appropriate department staff when necessary. Receives and delivers messages to department staff when necessary. Ensures operational security (OPSEC) and Privacy Act compliance when communicating. Arranges meetings and notifies those who are to attend of the topics to be discussed. Prepares detailed or summary reports for meetings when necessary.

Serves as the Responsible Officer for departmental assets. Supports required inventory data collection. Prepares reports and equipment transfers to ensure inventory accountability. Works closely with the Property Management Department to ensure accurate inventory control. Responsible for purchasing information technology (IT) related assets including peripherals, hardware, and software. Submits purchase requests in accordance with established procedures. Ensures that all IT purchases are in compliance with the Information Technology Procurement Request Review/Approval System (ITPRAS). Responsible for the control and proper use of the department's government credit card. Prepares financial statements in accordance with purchase accountability guidelines. Tracks the need for, and orders office supplies when necessary.

Responsible for all mobile devices (cell phones, Wi-Fi hotspot) used by MCCS employees, to include issuance, troubleshooting, and inventory accountability.

Provide basic technical support to end-users, including troubleshooting common software and hardware issues, and escalating more complex problems to the IT team. Assist with user account management and access permissions.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the
higher-level supervisor or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury,
occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned.

Requirements

Conditions of Employment

• See Duties and Qualifications

EVALUATIONS:

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

  • Stability of Federal Civilian Service
  • People with passion for doing work that matters
  • Quality of Work Life Balance
  • Competitive Pay
  • Comprehensive Benefit Packages
  • Marine Corps Exchange and Base Facility Privileges

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Varies - Review "OTHER INFORMATION"

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org

  
  Resumes/applications emailed or mailed will not be considered for this vacancy announcement.

  
  Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

  
  If you are using an employment preference, please use the list below to ensure your application includes the correct required documents to verify eligibility:

  
  PREFERENCE - REQUIRED DOCUMENTS (MUST BE ATTACHED TO APPLICATION)

  
  Military Spouses

  
  Copy of the sponsor PCS orders identifying a dependents-authorized move and reporting date to the new duty location.

  
  Copy of marriage license or military dependent ID if dependent name is not listed on PCS orders. In order to qualify, date of marriage or military dependent ID must be prior to reporting date listed on PCS orders.

  
  For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility.

  
  Veterans

  
  Copy of DD214 citing general or honorable discharge.

  
  Persons with Disabilities

  
  Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.

  Agency contact information

  TWENTY NINE PALMS MCCS

  Phone

  760/830-4606

  Email

  29palms.vacancies@usmc-mccs.org

  Address

  TWENTY NINE PALMS MCCS
  MARINE CORPS COMMUNITY SERVICES
  ATTN: PERSONNEL OFFICER
  TWENTYNINE PALMS, CA 92278
  USA

  Next steps

  All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Criminal history inquiries
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

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