SECRETARY (OFFICE AUTOMATION).

Duties

• You will maintain control of the supervisors' calendars, advising on daily appointments or conferences.
• You will obtain and provide background information on various subject matter and present information to supervisors prior to scheduled phone calls, visitors, or meetings using initiative and discretion.
• You will arrange for meetings and appointments that may involve a wide range of agency activities, other agencies, or a large segment of the public or business community beyond the supervisor's immediate organization.
• You will note commitments made during meetings, ensuring assignment to appropriate staff, with commitment dates, and track for completion in a timely manner.
• You will arrange for travel, schedule visits and reservations, create and review travel orders in the Defense Travel System, and assist in the completion of travel claims or travel vouchers.
• You will review, assess, issue and file technical information and records including process instructions, directives and correspondence according to appropriate guidelines.
• You will screen all mail addressed to the office, assign action dates to incoming correspondence and maintain a tickler system on actions assigned to or expected from staff.
• You will closely review correspondence or other action documents compiled by the staff for completeness, clarity of expression, format, adherence to stated office and shipyard policy, and grammatical correctness prior to presentation to supervisor.

Requirements

Conditions of Employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Per the preliminary nationwide injunction on E.O. 14043, COVID-19 vaccinations will not be implemented or enforced. For more information on vaccine status and workplace safety protocol requirements see Additional Information below.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You must be a qualified typist at 40 wpm.
• You will be required to successfully complete a correspondence course within 6 months of appointment.

Qualifications

In addition to the typing requirement:

For GS-07: Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing administrative support in an office setting using office automation and software systems for preparing documents and correspondence, scheduling appointments, and identifying and resolving administrative matters.

For GS-06: Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing administrative support in an office setting to include preparing, proofreading or editing correspondence, scheduling appointments, greeting visitors, and answering phones.

Additional qualification information can be found from the following Office of Personnel Management website:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

This job does not have an education qualification requirement.

Additional information

This announcement uses the Defense Industrial Base, Major Range and Test Facilities direct hire authority to recruit and appoint qualified candidates to certain positions in the competitive service.

COVID VACCINATION INFORMATION: To comply with the recent preliminary nationwide injunction on Executive Order 14043, Requiring Coronavirus Disease 2019 Vaccination for Federal Employees, the Department of the Navy is not taking any action to implement or enforce the COVID-19 vaccination requirement. New hires will need to provide their vaccination status as well as comply with workplace safety protocols related to masking, physical distancing, testing, travel, and quarantine.

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

This position is eligible for part time, substantial or ad-hoc telework at the discretion of management.

Temporary actions taken under this announcement may be terminated at any time before the established not-to-exceed date.

Vacancies filled from this announcement may be filled at any grade level listed.

If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Salary : $46,736 - $67,514