Director of Facilities

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Closing Date:

05/14/2024

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy
  
  

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

CI | Cancer Institute Admin CCSG

Department's Website:

Summary of Job Duties:

The Winthrop P. Rockefeller Cancer Institute Facilities Director works closely with Cancer Institute leadership to ensure Cancer Institute facilities align with the National Cancer Institute’s (NCI) expectations for an NCI designated cancer center and optimally support cancer researchers, healthcare providers, administrative staff, patients, families and visitors. Position is critical to cancer space and facility strategic planning. Position serves as the primary point of contact for all Cancer Institute space related needs, including construction and renovation projects, maintenance of physical standards of the facility, requests for moves or changes in space utilization and access to space. Position serves as the primary information source for the Cancer Institute Director on all space related information. Position is responsible for compiling space related content for the NCI Cancer Center Support Grant and working with UAMS campus operations to keep campus space data for the Cancer Institute accurate and up to date. Position works across with multiple UAMS departments on critical space reporting and audits. Position is the point of contact for all facilities issues and is the liaison with campus for planned or emergency facility events. Position is responsible for ensuring appropriate communication goes out regarding planned events and response is quick and comprehensive for emergency events.

Qualifications:

Minimum Qualifications:

• Bachelor’s Degree in Architecture, Construction, Engineering or related field plus six (6) years of relevant experience or a High School Diploma/GED plus ten (10) years of experience in healthcare building management setting.
  
  

Preferred Qualifications:

• Direct experience in facilities management, preferably in a healthcare setting.
• Strong oral & written communication skills, excellent interpersonal skills, planning, organization, and effective time management skills.
• Project tracking experience.
• Ability to anticipate and solve problems.
  
  

Additional Information:

Key Responsibilities:

Oversight of building operations and maintenance (70%):

• On behalf of the Cancer Institute Director, is responsible for operations and maintenance of all floors of the two Cancer Institute towers according to Cancer Institute Building guidelines.
• Serves as the point person for the Cancer Institute to communicate any issues with UAMS campus operations and will communicate needs and resolutions back to the Cancer Institute Director and/or designee.
• Investigates and communicates any facilities complaints or needs originating from within the Cancer Institute or from Cancer Institute patients and staff to appropriate team leads in UAMS Campus Operations.
• Informs UAMS campus operations of building status updates as appropriate (or in regular meetings as required).
• Serves as primary point of contact during facilities emergencies and ensures appropriate leaders are notified and kept informed.
• Ensures emergency response from campus is timely and appropriate.
• Responsible for assisting laboratory researchers working in wet research laboratories within the Cancer Institute building through facilities, shared equipment and laboratory operations support.
• Coordinates move-in/move-out of laboratory researchers in the Cancer Institute building.
• Position serves as point of contact for researchers when there are facilities or shared equipment issues and assists with resolution by engaging appropriate campus departments and ensuring work is completed in a timely manner.
• Position regularly assesses research space for general maintenance needs, submits work orders to UAMS campus operations and ensures work is completed in a timely manner.
  
  

Space utilization management (10%):

• Approves all space requests on behalf of the Cancer Institute Director.
• Communicates regularly with department and team administrators to confirm requests and document needs.
• Consults with Cancer Institute Director and/or Associate Director of Administration as needed for specific requests.
• Works closely with Cancer Institute Director to ensure daily space approvals stay in alignment with his/her vision for Cancer Institute space (which is dictated by NCI Designation requirements).
• Approves badge access requests.
  
  

Space data and documentation (10%):

• Maintains and updates floor plans in collaboration with UAMS Campus Operations.
• Compiles data for the Campus Space Survey and works with UAMS Campus Operations to ensure that Cancer Institute space and space utilization is documented correctly in UAMS systems.
• Generates space reports as requested by the Cancer Institute leadership.
• Maintains a working knowledge of space occupancy and utilization within the two towers of the Cancer Institute.
  
  

Oversight of construction and renovation projects (10%):

• On behalf of the Cancer Institute Director, works with UAMS Campus Operations teams as the point person for the Cancer Institute on all renovation and construction projects.
• Participates in all renovation and construction meetings and is included in vendor conversations to provide report outs to the Cancer Institute Director and/or designee.
• Communicates regularly with the Cancer Institute Director to ensure that space modifications align with NCI Designation requirements and expectations.
• Other duties as assigned.
  
  

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Hearing, Talking

Frequent Physical Activity:

Sitting, Standing, Talking, Walking

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes