Executive Assistant Business Partner I - Policy, Communications, and Marketing

About the Role

Executive Assistant Business Partners (EABPs) partner with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!

About the Team

Our Policy, Communications, and Marketing teams focus on Uber's relationships with earners, riders and eaters, the media, and the cities we operate in. We're on the front lines of our business priorities, and our EAs regularly interact cross-functionally across teams within Uber, and with key external stakeholders. Uber is in the news on a near-daily basis and surrounds us in our daily life, making our Policy, Communications, and Marketing work very tangible and rewarding. This role will specifically support Performance Marketing - the arm of our marketing team that focuses on measurable, online marketing efforts such as CRM, SEO, and paid advertising campaigns on social media and other platforms.

What You’ll Do

• Work closely with a Chief of Staff to run the offices of two VPs, ensuring their day-to-day schedule is aligned in support of their long-term priorities
• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure the leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and business reviews
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
• May work on other tasks and projects as assigned

Basic Qualifications

• Minimum 2 years of administrative experience

Preferred Qualifications

• Minimum 4 years of administrative experience
• Minimum 2 years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business
• Bachelor’s degree or equivalent practical experience
• Google calendar
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Experience working in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Experience with budget management
• Ability to work with confidential information
• Experience working in a complex, matrixed and global environment