What are the responsibilities and job description for the Procurement Analyst position at UC Irvine?
Who We Are
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
Today's UC Irvine Stem Cell Research Center is a dynamic center encompassing a diverse array of interdisciplinary investigators that span the schools of Medicine, Biological Sciences, Pharmaceutical Sciences, Engineering, Arts and Law. Our state-of-the-art, LEED Platinum certified research and clinical building houses 23 of our 50 center faculty members. Center faculty have obtained more than $170 million dollars in grant and foundation funds. Our research programs include an National Institutes of Health (NIH)-sponsored T32 training grant, state of the art shared equipment, research services programs and a seminar series.
Your Role on the Team
The incumbent, under the general direction of the ACAD HR ANL, serves as an integral part of the administrative team of the Stem Cell Research Center (SCRC).
The incumbent serves as the Center’s primary coordinator for all purchasing and disbursement activities. Responsible for placing and coordinating SCRC purchase orders, using UCI Buy, PALCard or KFS to process orders and payments for services and supplies, equipment purchases, and reimbursements.
Incumbent resolves procurement problems including prompt return and replacement of damaged or incorrect items. Assists with providing information to the end user and troubleshoot delivery or payment issues with vendor, purchasing or accounting. Processes appropriate paperwork through KFS and works with Campus to ensure payment is finalized. The incumbent provides administrative support, including back-up PCDO reconciliation in addition to the coordination of SCRC administrative meetings.
This position requires experience in excellent organizational skills, demonstrated ability to prioritize workload, ability to handle frequent interruptions, work independently, use initiative and follow through with urgent purchase requests. Demonstrated computer skills including word processing, spreadsheet, electronic mail, and web browser applications and ability to function well in a team environment are also required.
Required
What It Takes to be Successful
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Expected pay range: $58,600- $69,150
Conditions Of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
Today's UC Irvine Stem Cell Research Center is a dynamic center encompassing a diverse array of interdisciplinary investigators that span the schools of Medicine, Biological Sciences, Pharmaceutical Sciences, Engineering, Arts and Law. Our state-of-the-art, LEED Platinum certified research and clinical building houses 23 of our 50 center faculty members. Center faculty have obtained more than $170 million dollars in grant and foundation funds. Our research programs include an National Institutes of Health (NIH)-sponsored T32 training grant, state of the art shared equipment, research services programs and a seminar series.
Your Role on the Team
The incumbent, under the general direction of the ACAD HR ANL, serves as an integral part of the administrative team of the Stem Cell Research Center (SCRC).
The incumbent serves as the Center’s primary coordinator for all purchasing and disbursement activities. Responsible for placing and coordinating SCRC purchase orders, using UCI Buy, PALCard or KFS to process orders and payments for services and supplies, equipment purchases, and reimbursements.
Incumbent resolves procurement problems including prompt return and replacement of damaged or incorrect items. Assists with providing information to the end user and troubleshoot delivery or payment issues with vendor, purchasing or accounting. Processes appropriate paperwork through KFS and works with Campus to ensure payment is finalized. The incumbent provides administrative support, including back-up PCDO reconciliation in addition to the coordination of SCRC administrative meetings.
This position requires experience in excellent organizational skills, demonstrated ability to prioritize workload, ability to handle frequent interruptions, work independently, use initiative and follow through with urgent purchase requests. Demonstrated computer skills including word processing, spreadsheet, electronic mail, and web browser applications and ability to function well in a team environment are also required.
Required
What It Takes to be Successful
- Working knowledge of policies, regulations and guidelines concerning procurement utilizing extramural funds; demonstrated understanding of audit/financial implications of procurement transactions.
- Ability to independently prioritize workload to complete duties and meet deadlines in a timely fashion, with periods of frequent interruptions; follow through on assignments with minimal direction.
- Strong interpersonal skills; written and oral communication skills and understanding of customer service focus to work effectively with faculty, staff, student employees, vendors, and other campus administrators.
- Ability to work with detailed information with a high level of accuracy.
- Detailed knowledge of general policies and procedures for purchasing, material management, travel/entertainment/reimbursement, as well as basic accounting principles.
- Ability to adapt to changing priorities.
- Procurement, Business and Contracts Principles of Purchasing, General Sales Tax Laws. Intermediate level of understanding associated with accounting principles and reporting, e.g. bookkeeping skills.
- Bachelor's degree in related area and / or equivalent experience / training
- 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment.
- Experience with processing KFS documents, TAM, DV, and UCIBuy.
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Expected pay range: $58,600- $69,150
Conditions Of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization
Salary : $7 - $69,150
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