What are the responsibilities and job description for the Executive Assistant to the Chair I-Head & Neck Surgery position at UCLA Health Careers?
ResponsibilitiesThe Head & Neck Surgery
Department is looking for an experienced candidate to leverage high-level, independent problem
solving skills and analytical abilities, to provide executive-level
administrative and managerial office support to the Chair of Head &
Neck Surgery. As Executive Assistant, you will maintain the Chair’s calendar
with complete authority for determining scheduling priorities and schedule
meetings, as needed. You will serve as the communication liaison between
the Chair, Chief Administrative Officer and department leadership as well as
with the Medical Staff Office, and other School of Medicine Departments.
In collaboration with the Chair, you will coordinate donor activities and serve
as a point person to review and screen incoming correspondence to the Chair’s Office,
preparing responses independently when possible. You will also assist in
faculty recruitment efforts in addition to providing process improvement support and carrying out special analyses and projects as assigned by the Chair
and department leadership.
QualificationsRequired:
•A minimum of 3-5 years of relevant working experience.
•Proven superior interpersonal skills to foster and maintain effective relationships with faculty, colleagues, University officials, patients, VIPs, donors, and the public.
•Ability to gather and interpret data to formulate logical conclusions and take appropriate action.
•Mathematical skills to perform basic accounting transactions, develop budgets, reconcile financial statements, monitor expenses, process reimbursements, and assist in the preparation of grant proposals.
•Strong written communication skills to write and edit letters, memos, reports, promotion materials and media releases.
•Ability to work on an independent basis, under pressure of competing deadlines, and with frequent interruptions.
•Skill in prioritizing assignments to accurately reflect the relative importance of job responsibilities, and to complete work in a timely manner despite variations in workload and special assignments.
•Excellent organizational and problem-solving skills with ability to multitask.
•Supervisory skills sufficient to train staff, assign tasks, delegate work as necessary, review work, and conduct performance evaluations.
•Ability to use independent judgment to maintain the Chair’s calendar and plan departmental events. Skill in using electronic calendaring systems and e-mail.
Preferred:
•Bachelor’s degree – Strongly Preferred
•A minimum of 3-5 years of relevant working experience.
•Proven superior interpersonal skills to foster and maintain effective relationships with faculty, colleagues, University officials, patients, VIPs, donors, and the public.
•Ability to gather and interpret data to formulate logical conclusions and take appropriate action.
•Mathematical skills to perform basic accounting transactions, develop budgets, reconcile financial statements, monitor expenses, process reimbursements, and assist in the preparation of grant proposals.
•Strong written communication skills to write and edit letters, memos, reports, promotion materials and media releases.
•Ability to work on an independent basis, under pressure of competing deadlines, and with frequent interruptions.
•Skill in prioritizing assignments to accurately reflect the relative importance of job responsibilities, and to complete work in a timely manner despite variations in workload and special assignments.
•Excellent organizational and problem-solving skills with ability to multitask.
•Supervisory skills sufficient to train staff, assign tasks, delegate work as necessary, review work, and conduct performance evaluations.
•Ability to use independent judgment to maintain the Chair’s calendar and plan departmental events. Skill in using electronic calendaring systems and e-mail.
Preferred:
•Bachelor’s degree – Strongly Preferred
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
Salary : $1 - $1,000,000
Administrative Assistant II - Head and Neck Surgery (Westwood)
UCLA Health Careers -
Los Angeles, CA
Clinical Assistant Professor of Otolaryngology Head and Neck Surgery
Keck School of Medicine -
Los Angeles, CA
Assistant or Associate Professor of Clinical Otolaryngology Head and Neck Surgery-CHLA
Keck School of Medicine -
Los Angeles, CA
