What are the responsibilities and job description for the Admin Officer position at UCLA?
Established in 1998, the California Center for Population Research (CCPR) has since been a leading research center for research and training in demography. Supported by NICHD Population Center Infrastructure Grant and UCLA, CCPR is comprised of faculty researchers and graduate student affiliates across campus from various professional schools. CCPR is dedicated to train the next generations of demographers; to conduct rigorous independent research on demography, reproductive and population health.
Under the direction of Executive Director, the program Manager has broad responsibilities in four critical areas of CCPR operations: 1. Human resources; 2. General operations; 3.Event planning and travel coordination; 4. Executive assistance for CCPR Executive Director (ED)and Faculty Directors. The Program Manager manages all aspects of human resources (CHR). The Program Manager is the primary liaison to UCLA campus departments including Graduate Division, the Academic Personnel Office, Office of the Dean of Social Sciences, Corporate Financial Services, Travel Services, Software Central , Facilities Management as well as University academic departments. Program Manager also oversees CCPR research space and space allocation among affiliates. With assistance from graduate student researchers and undergraduate student, the Program Manager is responsible for managing the Center's weekly seminar event, method and development workshops event, and other professional conferences (Summer Institute in Computing Social Science) and meetings. Finally, the
Program Manager provides assistance and support to ED and Faculty Directors in day-to-day operations of CCPR.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Bachelor's degree in a related field or an equivalent combination of education and experience is required.
Required
Highly motivated, super organized, take ownership and pride in work, self-starter, willing to do research and formulate recommendations, fast learner, and follow through each task.
Required
Strong organizational and follow up skill
Required
Working knowledge of UCLA online applications, such as UCPath, UC Recruit, OPUS, Interfolio, I-9 Tracker, PeopleAdmin, GoGrads, Financial System, BruinBuy, Travel, and Accounts Payable, etc.
Preferred
Skill in interpreting and comprehending college policies and procedures and new regulations enacted by the University system-wide administration.
Required
Strong oral and written communication skills and interpersonal skills to communicate effectively with diverse groups to create a harmonious and productive work environment and achieve results.
Required
Demonstrated strong analytical ability to research, analyze, and interpret guidelines, policies, and procedures to provide advice and counsel to unit clients.
Required
Ability to work independently, set priorities, perform a variety of duties and multitask in a fast-paced environment.
Required
Skill in analyzing information to formulate logical and objective conclusions.
Required
Knowledge of financial management principles
Preferred
Ability to generate and review payroll data independently and to accurately convey information to diverse audience
Required
Ability to work efficiently and effectively in the midst of diversified responsibilities, changing priorities, and in meeting competing deadlines.
Required
Skill in reviewing data transactions with attention to details and ability to detect errors and inconsistencies.
Required
knowledge of HR staffing and Academic personnel policies and procedures. Ability to use discretion and maintain all confidentiality.
Preferred
Knowledge of the Graduate Division award transmittal process and to obtain information and generate payments for academic apprentices personnel
Preferred
Ability to independently research and learn new applications to achieve organizational goals.
Required
Demonstrated skill in hiring and delegating task and work flow to graduate student and undergraduate student employees; create a team atmosphere that fosters collaborative cooperation among team members.
Preferred
Knowledge and experience with Microsoft Word, Excel, Outlook, Adobe, and website maintenance.
Required
Experience in using online applications from various sources for payroll processing and general administration.
Preferred
Great team player and willingness to step in when help is needed.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
11-24-2022
External Posting Date:
Under the direction of Executive Director, the program Manager has broad responsibilities in four critical areas of CCPR operations: 1. Human resources; 2. General operations; 3.Event planning and travel coordination; 4. Executive assistance for CCPR Executive Director (ED)and Faculty Directors. The Program Manager manages all aspects of human resources (CHR). The Program Manager is the primary liaison to UCLA campus departments including Graduate Division, the Academic Personnel Office, Office of the Dean of Social Sciences, Corporate Financial Services, Travel Services, Software Central , Facilities Management as well as University academic departments. Program Manager also oversees CCPR research space and space allocation among affiliates. With assistance from graduate student researchers and undergraduate student, the Program Manager is responsible for managing the Center's weekly seminar event, method and development workshops event, and other professional conferences (Summer Institute in Computing Social Science) and meetings. Finally, the
Program Manager provides assistance and support to ED and Faculty Directors in day-to-day operations of CCPR.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Bachelor's degree in a related field or an equivalent combination of education and experience is required.
Required
Highly motivated, super organized, take ownership and pride in work, self-starter, willing to do research and formulate recommendations, fast learner, and follow through each task.
Required
Strong organizational and follow up skill
Required
Working knowledge of UCLA online applications, such as UCPath, UC Recruit, OPUS, Interfolio, I-9 Tracker, PeopleAdmin, GoGrads, Financial System, BruinBuy, Travel, and Accounts Payable, etc.
Preferred
Skill in interpreting and comprehending college policies and procedures and new regulations enacted by the University system-wide administration.
Required
Strong oral and written communication skills and interpersonal skills to communicate effectively with diverse groups to create a harmonious and productive work environment and achieve results.
Required
Demonstrated strong analytical ability to research, analyze, and interpret guidelines, policies, and procedures to provide advice and counsel to unit clients.
Required
Ability to work independently, set priorities, perform a variety of duties and multitask in a fast-paced environment.
Required
Skill in analyzing information to formulate logical and objective conclusions.
Required
Knowledge of financial management principles
Preferred
Ability to generate and review payroll data independently and to accurately convey information to diverse audience
Required
Ability to work efficiently and effectively in the midst of diversified responsibilities, changing priorities, and in meeting competing deadlines.
Required
Skill in reviewing data transactions with attention to details and ability to detect errors and inconsistencies.
Required
knowledge of HR staffing and Academic personnel policies and procedures. Ability to use discretion and maintain all confidentiality.
Preferred
Knowledge of the Graduate Division award transmittal process and to obtain information and generate payments for academic apprentices personnel
Preferred
Ability to independently research and learn new applications to achieve organizational goals.
Required
Demonstrated skill in hiring and delegating task and work flow to graduate student and undergraduate student employees; create a team atmosphere that fosters collaborative cooperation among team members.
Preferred
Knowledge and experience with Microsoft Word, Excel, Outlook, Adobe, and website maintenance.
Required
Experience in using online applications from various sources for payroll processing and general administration.
Preferred
Great team player and willingness to step in when help is needed.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
11-24-2022
External Posting Date:
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