What are the responsibilities and job description for the Associate Director position at UCLA?
Serve as Associate Director for the Tadashi Yanai Initiative for Globalizing Japanese Humanities. This position has primary oversight and management of the endowment payout, events, publications, and all related programming for the Yanai Initiative conducted in professional and academic English and Japanese. Establish effective working relationships with internal and external partners including alumni, donors, faculty, staff and students, both verbally and in writing, and via print, broadcast and web-based media. In collaboration with Director, CAO and Chair, develop, implement marketing/public relations strategies that will increase the Initiative's visibility worldwide, to support recruitment of highly competitive, graduates and undergraduates, and promote alumni/donor development and fundraising activities. Conceptualize, create, research and write Initiative e-news letter, brochures, flyers, press releases, program descriptions, annual reports, and solicitation correspondence. Manage, research, solicit, write and post department news and events with relation to Yanai Initiative website, ensuring that integrity of information is maintained. The position will create, oversee, and execute the strategic vision of all Yanai Initiative events domestically and internationally. Prepare specialized financial reports for Director, CAO and Chair. Coordinate and collaborate with Divisional programs established by the Dean of Humanities and the Director of Yanai Initiative. Work collaboratively with UCLA development, alumni relations, and media relations staff. All job summaries above will be conducted in both English and Japanese. Work collaboratively with UCLA development, alumni relations, and media relations staff. Work will include some evenings and weekends.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
27
Records
Qualifications
Required/Preferred
1. College Degree in a related field, with at least three years of demonstrated excellent writing and editing experience for print, broadcast and web based media, including researching and composing articles for newsletters, press releases and websites, or equivalent combination of education and experience.
Required
2. Demonstrated ability in reading, writing, speaking in academic level in Japanese.
Required
3. Knowledge of Japanese and East Asian languages and cultures, global developments in the international field and awards in international, national, statewide and local arenas.
Required
4. At least three years of demonstrated writing and editing experience for print, broadcast and web based media, including researching and composing articles for newsletters, press releases and websites.
Required
5. Excellent writing skills to compose and edit grammatically correct materials for publication via print, broadcast and web based media. Skill in evaluating and editing a range of written material. Demonstrated ability to edit for organization, content, logic, style, grammar, spelling, and punctuation.
Preferred
6. Demonstrated skill in collecting and analyzing data for use in written material. Creative and technical writing skills to compose newsletters, brochures, flyers, press releases, department news, program descriptions, department reports, solicitations, articles, funding proposals, analytical reports, recruitment literature and marketing materials.
Required
7. Demonstrated skill in academic editing terminology and procedures, academic indexing conventions, formal academic writing conventions, and academic research issues and trends.
Required
8. Ability to coordinate the editorial, production, marketing, order fulfillment and printing of publications, including conceptualizing, writing, reviewing, editing, design coordination, layout, printing, proofing, marketing, and shipping.
Required
9. Skill in utilizing computer software including word processing (Word), spreadsheets (Excel) and presentation (Powerpoint). Ability to utilize database applications (e.g. Access). Skill in utilizing multimedia, design and image editing software and web specific applications including Photoshop, and Adobe Acrobat. Ability to learn web related software applications quickly and proficiently. Familiarity with web content management systems, such as Word Press.
Required
10. Excellent oral communication, presentation and public speaking skills with the ability to clearly and professionally articulate ideas, information and opinions and address various constituencies including alumni, donors, faculty and staff.
Required
11. Excellent organizational, multitasking skills and problem solving skills to facilitate and coordinate planning efforts from conceptual through implementation.
Required
12. Excellent interpersonal skills with strong ability to establish, foster and maintain effective working relationships with alumni, donors, volunteers, faculty, staff, students, campus units, the public and other referral sources in the entrepreneurial, corporate, and non-profit communities and of various social, cultural and educational backgrounds.
Required
13. Demonstrated skill in maintaining confidentially and with a high-level of personal integrity, discretion, diplomacy, honesty, and professional maturity.
Required
14. Demonstrated skill in working in a fast paced environment and completing a heavy workload within established time frames. Demonstrated skill in adapting to changing priorities and to complete work in a timely manner when faced with competing requests. Demonstrated skill in developing, then executing, timelines to efficiently manage different tasks to meet deadlines.
Required
15. Skill in negotiating and exchanging ideas, information, and opinions to formulate policies and procedures and/or arrive jointly at decisions, conclusions, or solutions with individuals and groups at various organizational levels and within the community.
Required
16. Demonstrated skill in organizing and maintaining well-structured archives of files and other materials, in both digital and non-digital formats.
Required
17. Demonstrated skill in taking initiative and working both independently and as an effective member of a team.
Required
18. Skill in budget preparation, analyzing financial data, preparing financial reports and projections, and making financial recommendations for budget planning, financial and decision making. Skill in establishing and negotiating budgets for publications, acting as liaison and with graphic designers, printers and independent contractors. Skill in selecting and negotiating with a variety of vendors.
Required
19. Skill in establishing and applying sound business and financial policies and practices as based on the University's Business and Finance Codes. Skill in effectively communicating with General Accounting and UCLA Foundation staff.
Required
20. Skill in establishing confidential and secure record-keeping systems so that financial records are easily identifiable, in chronological order, contain complete documentation, and will stand up to an audit.
Preferred
21. Experience in developing and implementing alumni/donor development and marketing/public relations strategies.
Preferred
22. Demonstrated experience in planning and producing events.
Required
23. Experience in development and awareness of faculty and donor motivations and expectations.
Required
24. Ability to use financial mainframe systems such as OFSR, Consolidated Gift Reporting, and QDB.
Required
25. Ability to train, delegate, direct, and monitor the work of others.
Required
26. Ability to work some evenings and weekends.
Required
27. Ability to lift 25 pounds.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
08-18-2022
External Posting Date:
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
27
Records
Qualifications
Required/Preferred
1. College Degree in a related field, with at least three years of demonstrated excellent writing and editing experience for print, broadcast and web based media, including researching and composing articles for newsletters, press releases and websites, or equivalent combination of education and experience.
Required
2. Demonstrated ability in reading, writing, speaking in academic level in Japanese.
Required
3. Knowledge of Japanese and East Asian languages and cultures, global developments in the international field and awards in international, national, statewide and local arenas.
Required
4. At least three years of demonstrated writing and editing experience for print, broadcast and web based media, including researching and composing articles for newsletters, press releases and websites.
Required
5. Excellent writing skills to compose and edit grammatically correct materials for publication via print, broadcast and web based media. Skill in evaluating and editing a range of written material. Demonstrated ability to edit for organization, content, logic, style, grammar, spelling, and punctuation.
Preferred
6. Demonstrated skill in collecting and analyzing data for use in written material. Creative and technical writing skills to compose newsletters, brochures, flyers, press releases, department news, program descriptions, department reports, solicitations, articles, funding proposals, analytical reports, recruitment literature and marketing materials.
Required
7. Demonstrated skill in academic editing terminology and procedures, academic indexing conventions, formal academic writing conventions, and academic research issues and trends.
Required
8. Ability to coordinate the editorial, production, marketing, order fulfillment and printing of publications, including conceptualizing, writing, reviewing, editing, design coordination, layout, printing, proofing, marketing, and shipping.
Required
9. Skill in utilizing computer software including word processing (Word), spreadsheets (Excel) and presentation (Powerpoint). Ability to utilize database applications (e.g. Access). Skill in utilizing multimedia, design and image editing software and web specific applications including Photoshop, and Adobe Acrobat. Ability to learn web related software applications quickly and proficiently. Familiarity with web content management systems, such as Word Press.
Required
10. Excellent oral communication, presentation and public speaking skills with the ability to clearly and professionally articulate ideas, information and opinions and address various constituencies including alumni, donors, faculty and staff.
Required
11. Excellent organizational, multitasking skills and problem solving skills to facilitate and coordinate planning efforts from conceptual through implementation.
Required
12. Excellent interpersonal skills with strong ability to establish, foster and maintain effective working relationships with alumni, donors, volunteers, faculty, staff, students, campus units, the public and other referral sources in the entrepreneurial, corporate, and non-profit communities and of various social, cultural and educational backgrounds.
Required
13. Demonstrated skill in maintaining confidentially and with a high-level of personal integrity, discretion, diplomacy, honesty, and professional maturity.
Required
14. Demonstrated skill in working in a fast paced environment and completing a heavy workload within established time frames. Demonstrated skill in adapting to changing priorities and to complete work in a timely manner when faced with competing requests. Demonstrated skill in developing, then executing, timelines to efficiently manage different tasks to meet deadlines.
Required
15. Skill in negotiating and exchanging ideas, information, and opinions to formulate policies and procedures and/or arrive jointly at decisions, conclusions, or solutions with individuals and groups at various organizational levels and within the community.
Required
16. Demonstrated skill in organizing and maintaining well-structured archives of files and other materials, in both digital and non-digital formats.
Required
17. Demonstrated skill in taking initiative and working both independently and as an effective member of a team.
Required
18. Skill in budget preparation, analyzing financial data, preparing financial reports and projections, and making financial recommendations for budget planning, financial and decision making. Skill in establishing and negotiating budgets for publications, acting as liaison and with graphic designers, printers and independent contractors. Skill in selecting and negotiating with a variety of vendors.
Required
19. Skill in establishing and applying sound business and financial policies and practices as based on the University's Business and Finance Codes. Skill in effectively communicating with General Accounting and UCLA Foundation staff.
Required
20. Skill in establishing confidential and secure record-keeping systems so that financial records are easily identifiable, in chronological order, contain complete documentation, and will stand up to an audit.
Preferred
21. Experience in developing and implementing alumni/donor development and marketing/public relations strategies.
Preferred
22. Demonstrated experience in planning and producing events.
Required
23. Experience in development and awareness of faculty and donor motivations and expectations.
Required
24. Ability to use financial mainframe systems such as OFSR, Consolidated Gift Reporting, and QDB.
Required
25. Ability to train, delegate, direct, and monitor the work of others.
Required
26. Ability to work some evenings and weekends.
Required
27. Ability to lift 25 pounds.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
08-18-2022
External Posting Date:
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