What are the responsibilities and job description for the Program Administrator position at UCLA?
The incumbent will serve as the Administrator for the International Institute's Center for South Asia Studies, reporting directly to the Center Director. Responsibilities will cover major areas of Program Administration; Office Management; Program Development; Outreach and Fund-Raising Activities; and Budgetary Oversight.
Percentage of Time:
50
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
1. Skill in planning, preparation, and administration of budgets with multiple fund sources.
Required
2. Demonstrated working knowledge of contract and grant procedures and practices.
Required
3. Strong organizational skills to set priorities and work effectively toward Center goals and objectives.
Required
4. Demonstrated ability to facilitate and coordinate planning efforts from conceptual through implementation phases.
Required
5. Demonstrated ability to plan and coordinate a number of annual conferences, seminars, workshops, and colloquia.
Required
6. Ability to administer student fellowship programs.
Required
7. Ability to design strategies for the cultivation and solicitation of donor prospects that are appropriate to the prospect, the Center, and UCLA as an institution of higher learning.
Required
8. Cultural sensitivity to manage working relations with collaborating institutions in Southeast Asia.
Required
9. Strong English writing and editing skills for preparing grammatically correct contract and grant proposal sections, reports, correspondence, and other documents.
Required
10. Strong oral communication skills to obtain and convey information clearly and to interact with individuals at various levels professionally and diplomatically.
Required
11. Interpersonal skills to relate effectively, invoking appropriate protocol, to a broad range of foreign dignitaries from Southeast Asian countries, including academicians, government and funding agency officials and donors.
Required
12. Skill in performing against deadlines with frequent interruptions and competing priorities.
Required
13. Skill in operating personal computers utilizing Windows in word
processing, spreadsheet, and database software, including Microsoft Word, Excel, and Access.
Required
14. Ability to supervise one or more part-time clerical employees.
Required
15. General knowledge of educational systems, institutions, protocol,
and cultural practices in South Asia or South Asian-American communities.
Preferred
16. Ability to speak one or more South Asian languages.
Preferred
17. Working knowledge of University administrative policies, procedures, and research resources.
Preferred
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
07-20-2022
External Posting Date:
Percentage of Time:
50
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
17
Records
Qualifications
Required/Preferred
1. Skill in planning, preparation, and administration of budgets with multiple fund sources.
Required
2. Demonstrated working knowledge of contract and grant procedures and practices.
Required
3. Strong organizational skills to set priorities and work effectively toward Center goals and objectives.
Required
4. Demonstrated ability to facilitate and coordinate planning efforts from conceptual through implementation phases.
Required
5. Demonstrated ability to plan and coordinate a number of annual conferences, seminars, workshops, and colloquia.
Required
6. Ability to administer student fellowship programs.
Required
7. Ability to design strategies for the cultivation and solicitation of donor prospects that are appropriate to the prospect, the Center, and UCLA as an institution of higher learning.
Required
8. Cultural sensitivity to manage working relations with collaborating institutions in Southeast Asia.
Required
9. Strong English writing and editing skills for preparing grammatically correct contract and grant proposal sections, reports, correspondence, and other documents.
Required
10. Strong oral communication skills to obtain and convey information clearly and to interact with individuals at various levels professionally and diplomatically.
Required
11. Interpersonal skills to relate effectively, invoking appropriate protocol, to a broad range of foreign dignitaries from Southeast Asian countries, including academicians, government and funding agency officials and donors.
Required
12. Skill in performing against deadlines with frequent interruptions and competing priorities.
Required
13. Skill in operating personal computers utilizing Windows in word
processing, spreadsheet, and database software, including Microsoft Word, Excel, and Access.
Required
14. Ability to supervise one or more part-time clerical employees.
Required
15. General knowledge of educational systems, institutions, protocol,
and cultural practices in South Asia or South Asian-American communities.
Preferred
16. Ability to speak one or more South Asian languages.
Preferred
17. Working knowledge of University administrative policies, procedures, and research resources.
Preferred
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
07-20-2022
External Posting Date:
Assistant Director (Program Administrator)
Dornsife College of Letters, Arts and Sciences -
Los Angeles, CA
Assistant Director (Program Administrator)
University of Southern California -
Los Angeles, CA
Program Administrator, Fellowship Programs
University of Southern California -
Los Angeles, CA
