Program & Outreach Coordinator

The Program & Outreach Coordinator provides program support, serving as an integral team member under the general supervision of the Director and Manager of the Center for Near Eastern Studies (CNES).

Coordinator is responsible for the logistics and execution from inception to completion of a variety of programming including event planning, advertising via email announcements and social media, as well as liaising with various co-sponsoring campus entities and administrative department. Events include both in person, hybrid and online: meetings, lecture series, conferences, workshops, book talks. As needed, incumbent will set up video teleconferencing and webinars. The incumbent is responsible for travel arrangements, and paying and reimbursing vendors in a timely manner in cooperation with the Business and Finance Office and maintain up to date records of expenditures and event details.

The incumbent works closely with the Program Manager and Director to keep them appraised of program tasks and to provide daily operational support on the full range of the center's activities. A mastery of various computer software such as Microsoft Office Suite and Zoom is necessary. They will also assist with distribution of program evaluations, help with data collection for faculty grants in support of the Center's educational mission. Serving as support staff, Coordinator will help organize programs particularly in the area of K-12 public schools, post-secondary institutions, the media, government, and business.

Ability to maintain confidentiality of information with tact and discretion. Ability to take initiative, pay attention to detail, work independently, organize workflow, establish a productive work environment and follow through on assignments.

Percentage of Time:
100

Shift Start:
variable

Shift End:
variable

Qualifications for Position

16
Records

Qualifications

Required/Preferred

Demonstrated organizational skills to prioritize multiple assignments and complete work in a timely manner when there are competing deadlines and a heavy workload.

Required

Working knowledge of University administrative policies, procedures, and research resources.

Preferred

Interpersonal skills and cultural sensitivity to interact diplomatically and effectively with individuals of various ranks, nationalities, and cultural backgrounds.

Required

Oral communication skill in speaking clearly and distinctly, using appropriate grammar, to obtain or convey information to individuals at various organizational levels.

Required

Demonstrated experience in implementing workshops, seminars, conferences, public lectures and similar programs.

Required

Advanced skills utilizing a wide range of computer programs dealing with electronic mail, word processing, spreadsheet, and database, utilizing Microsoft Word, Excel, PowerPoint, Acrobat, Photoshop.

Required

Working knowledge of Los Angeles Unified School District administrative policies, procedures and resources.

Preferred

Demonstrated working knowledge of contract and grant practices and procedures, and skills to research and compile information for grant proposals, reports, and databases.

Preferred

Highly developed writing skills for preparing contract and grant proposals, correspondence, reports, and other documents.

Required

Ability to work collaboratively with individuals and groups to incorporate their ideas and to encourage them to take actions and/or make decisions which are appropriate.

Required

Demonstrated ability to facilitate and coordinate planning efforts from conceptual through implementation phases.

Required

Cultural sensitivity to manage working relations with collaborating institutions in Middle East.

Required

Fluency in all skills in English and Arabic or Persian to compose reports, correspondence, and proposals, and to translate from English-Arabic/Persian and vice versa.

Preferred

Interpersonal skills to relate effectively, invoking appropriate protocol, to a broad range of foreign dignitaries from Middle Eastern countries, including academicians, government and funding agency officials and donors.

Required

Demonstrated skill in public speaking and ability to make oral group presentations.

Required

General knowledge of educational systems, institutions, protocol, and cultural practices in Middle East.

Preferred

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
09-07-2022

External Posting Date: