What are the responsibilities and job description for the Programming and Operations Coordinator position at UCLA?
The Institute for Research on Labor and Employment consists of 5 sub-units that provide multidisciplinary research outreach and a forum for education to the UCLA community and beyond in the field of labor and employment relations with regards to the challenges of working people. The Institute has a multi-million dollar operating budget that includes state and contract & grants.
The Program and Operations Coordinator will provide independent, detailed and complex analysis and support in the areas of operations, finance, human resources, and research. Major duties include financial reporting and forecasting, special projects, facilities management, personnel analysis, and high level administrative tasks. The Administrative Analyst will work closely with the HR Manager and CAO to oversee special projects, speaker series, annual conference and events.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Knowledge of UCLA online software programs including Bruinbuy, Travel Express, PTA, Facilities Service Request, Telecommunications Service Request systems, UCLA Online Financial System, and UCPath.
Preferred
Ability to work flexible schedule, as dictated by operational needs.
Required
Demonstrated ability to understand and apply unit goals, grasp sophisticated and/or complex issues, discern implications of various courses of action.
Required
Demonstrated ability to manage highly confidential matters with discretion and diplomacy.
Required
Demonstrated ability to perform detailed work with a high degree of accuracy, and to track progress of multiple projects to insure timely completion and that project goals are met.
Required
Ability to determine when to take action and when to obtain additional information before proceeding.
Required
Knowledge of Microsoft Office software programs, including Work, Excel, and Access; standard email and web-based applications; and the Internet.
Required
Interpersonal skills to interact professionally, tactfully, and diplomatically with diverse co-workers, faculty, staff, students, campus administrators, visitors, and community members.
Required
Demonstrated high level analytical skills in working with financial, statistical data as well as interpreting and implementing policies and procedures.
Required
Ability to track expenses and adhere to budgets.
Required
Skill in writing routine business correspondence using correct English grammar, spelling, and punctuation to compose, proofread, and edit concise, logical and grammatically correct documents.
Required
Demonstrated ability to define problems accurately, identify solutions, formulate logical and objective solutions, recognize alternatives and their implications, and take necessary and appropriate actions.
Required
Demonstrated ability to multi-task, performing a variety of duties, often changing from one task to another with frequent interruptions and/or distractions.
Required
Ability to assess physical condition of department, and make recommendations as to repairs or replacement.
Required
Excellent communications skills to clearly and diplomatically convey information to a diverse audience, either by telephone or in person using proper English grammar and to interact effectively with persons of various social, cultural, economic and educational background.
Required
Skill in working as part of a team and collaborating with colleagues.
Required
Excellent organizational skills and superior attention to detail, to organize material, information, and people in a systematic way to optimize efficiency and minimize duplication effort.
Required
Ability to create and maintain effective record keeping and information retrieval systems in paper and electronic formats.
Required
Knowledge of report, memo, business letter, professional email, and chart formatting.
Required
Knowledge of University catering, room reservation, parking, including on-line systems.
Preferred
Knowledge of University accounting principles and practices.
Preferred
Knowledge of departmental record retention policies and procedures.
Required
Knowledge of events planning and programming administration.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
12-14-2022
External Posting Date:
The Program and Operations Coordinator will provide independent, detailed and complex analysis and support in the areas of operations, finance, human resources, and research. Major duties include financial reporting and forecasting, special projects, facilities management, personnel analysis, and high level administrative tasks. The Administrative Analyst will work closely with the HR Manager and CAO to oversee special projects, speaker series, annual conference and events.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Knowledge of UCLA online software programs including Bruinbuy, Travel Express, PTA, Facilities Service Request, Telecommunications Service Request systems, UCLA Online Financial System, and UCPath.
Preferred
Ability to work flexible schedule, as dictated by operational needs.
Required
Demonstrated ability to understand and apply unit goals, grasp sophisticated and/or complex issues, discern implications of various courses of action.
Required
Demonstrated ability to manage highly confidential matters with discretion and diplomacy.
Required
Demonstrated ability to perform detailed work with a high degree of accuracy, and to track progress of multiple projects to insure timely completion and that project goals are met.
Required
Ability to determine when to take action and when to obtain additional information before proceeding.
Required
Knowledge of Microsoft Office software programs, including Work, Excel, and Access; standard email and web-based applications; and the Internet.
Required
Interpersonal skills to interact professionally, tactfully, and diplomatically with diverse co-workers, faculty, staff, students, campus administrators, visitors, and community members.
Required
Demonstrated high level analytical skills in working with financial, statistical data as well as interpreting and implementing policies and procedures.
Required
Ability to track expenses and adhere to budgets.
Required
Skill in writing routine business correspondence using correct English grammar, spelling, and punctuation to compose, proofread, and edit concise, logical and grammatically correct documents.
Required
Demonstrated ability to define problems accurately, identify solutions, formulate logical and objective solutions, recognize alternatives and their implications, and take necessary and appropriate actions.
Required
Demonstrated ability to multi-task, performing a variety of duties, often changing from one task to another with frequent interruptions and/or distractions.
Required
Ability to assess physical condition of department, and make recommendations as to repairs or replacement.
Required
Excellent communications skills to clearly and diplomatically convey information to a diverse audience, either by telephone or in person using proper English grammar and to interact effectively with persons of various social, cultural, economic and educational background.
Required
Skill in working as part of a team and collaborating with colleagues.
Required
Excellent organizational skills and superior attention to detail, to organize material, information, and people in a systematic way to optimize efficiency and minimize duplication effort.
Required
Ability to create and maintain effective record keeping and information retrieval systems in paper and electronic formats.
Required
Knowledge of report, memo, business letter, professional email, and chart formatting.
Required
Knowledge of University catering, room reservation, parking, including on-line systems.
Preferred
Knowledge of University accounting principles and practices.
Preferred
Knowledge of departmental record retention policies and procedures.
Required
Knowledge of events planning and programming administration.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
12-14-2022
External Posting Date:
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