What are the responsibilities and job description for the Reading Room and Events Coordinator position at UCLA?
Under the general direction of the Manager, act as the Reading Room and Events Coordinator and provide general administrative assistance. Conduct a regular book inventory and manage the loan and renewal of texts in the Philosophy Reading Room. Coordinate journal subscription renewals, purchase new and used books, update catalogs, and communicate with vendors. Serve as departmental Event Coordinator by managing quarterly colloquia and annual conferences, KPPE events/programming, and acting as the main departmental liaison to guest speakers and department visitors. Arrange catering, make room and Audio-Visual reservations, create flyers, process honorarium payments, and update Events portion of the department website. Assist with travel arrangements and process reimbursements for departmental visitors including prospective graduate students and faculty search candidates. Maintain general office supply inventory, submit facilities and telephone service requests, serve as a front office back-up, and provide assistance with other projects and tasks as assigned by the Chair and Manager as needed.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
12
Records
Qualifications
Required/Preferred
Excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, administrators, students, and staff; ability to work as a team player.
Required
Demonstrated ability to work independently, to exercise judgment and initiative, and to follow through to completion or resolution.
Required
Ability to communicate clearly, professionally, and effectively.
Required
Skill in writing, editing, and proofreading to produce grammatically correct, concise and logical correspondence and reports with speed and accuracy.
Required
Demonstrated skill in using Microsoft Office products, including Word, Excel, Outlook, and Access and demonstrated working knowledge of Windows Operating System.
Required
Demonstrated skill in event planning. Ability to coordinate the logistics of planning and implementation of small and large scale events.
Preferred
Working knowledge of BruinBuy and Express.
Preferred
Skills in website update and maintenance.
Can be trained
Must maintain regular, on time attendance and schedule. Must be able to work one Saturday during Commencement.
Required
Ability to prioritize and organize workload to ensure timely completion of tasks and to accurately reflect relative importance of duties.
Required
Ability to analyze and plan steps to take for specific projects or functions, to set and meet deadlines, and to achieve required results.
Required
Ability to deal with problems in a calm and collective manner, explore options and recommend solutions.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
09-27-2022
External Posting Date:
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
12
Records
Qualifications
Required/Preferred
Excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, administrators, students, and staff; ability to work as a team player.
Required
Demonstrated ability to work independently, to exercise judgment and initiative, and to follow through to completion or resolution.
Required
Ability to communicate clearly, professionally, and effectively.
Required
Skill in writing, editing, and proofreading to produce grammatically correct, concise and logical correspondence and reports with speed and accuracy.
Required
Demonstrated skill in using Microsoft Office products, including Word, Excel, Outlook, and Access and demonstrated working knowledge of Windows Operating System.
Required
Demonstrated skill in event planning. Ability to coordinate the logistics of planning and implementation of small and large scale events.
Preferred
Working knowledge of BruinBuy and Express.
Preferred
Skills in website update and maintenance.
Can be trained
Must maintain regular, on time attendance and schedule. Must be able to work one Saturday during Commencement.
Required
Ability to prioritize and organize workload to ensure timely completion of tasks and to accurately reflect relative importance of duties.
Required
Ability to analyze and plan steps to take for specific projects or functions, to set and meet deadlines, and to achieve required results.
Required
Ability to deal with problems in a calm and collective manner, explore options and recommend solutions.
Required
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
09-27-2022
External Posting Date:
Insomniac Music Group - Operations Coordinator
Insomniac Events -
Calabasas, CA
Insomniac - Social Media Coordinator Job at Insomniac Holdings, LLC in Calabasas
Insomniac Events -
Calabasas, CA
LVN Clinical Care Coordinator
Roze Room Hospice of the Valley -
Reseda, CA
