Administrative Assistant

Overview

Have you been searching for a job that has meaning? Want to make a real difference in the lives of others? Want to use the skills you already have while continuing to build your resume? Not available to work the hours other employers are looking to fill?

If you answered yes to any these questions, then keep reading!

Want to work for a company that….

• Was recently named a PA Best Place to Work.
• Welcomes both entry level and experienced individuals. 
• Creates systems like UCP Listens to encourage and collect anonymous feedback from all staff.
• Commits to an open-door policy so that problems are heard and addressed in a timely fashion. 
• Recognizes you for your hard work and success and allows for peer-to-peer recognition.
• Creates opportunities for you to grow your income and knowledge through programs like UCP’s Career Pathfinder.
• Rewards you for referring your friends and family to join our team, how’s an extra $1,000 sound?
• Provides you with a comprehensive paid orientation to equip you for success.
• Provides a variety of schedule options to fit your lifestyle.
• Recognizes, embraces, and values everyone’s unique diversity.

Who are we?

At UCP Central PA, we share a passion and a purpose: to empower people of diverse abilities to live a meaningful life through innovative support and services. We also work to relentlessly pursue a vision of communities that embrace the abilities of every individual. If you would like to start an exciting job with a company committed to excellence and innovation, all while doing what we do, please consider joining the UCP of Central PA team!

When it comes to where you work, we know you’ve got choices…here’s what we provide:

• Pay Range: Negotiable, based upon experience
• Position Status: Full-time, 37.5 hours per week
• Schedule: Monday - Friday 8:30 am - 4:30 pm
• Benefits may include: Medical, Prescription, Dental, Vision, Retirement Plan with Company Match, Life and Disability Insurance, Company Contributions to Your Health Savings Account, Paid Time Off, and more!
• Same day pay available with Tapcheck!
• As a non-profit employer, UCP participates with the Federal Student Loan Forgiveness Program - full-time employees may be eligible for the remaining balance on their Direct Loans to be forgiven!

Responsibilities

Here’s what to expect as an Administrative Assistant:

• Provide program billing administrative support to Operations team members in a consistent, dependable, reliable, and timely manner.
• Obtain, review, and enter site attendance into Billing System.
• Communicate with managers and supervisors to clarify and resolve missing or incorrect information.
• Assist with outstanding billing for other services as needed.
• Monitor Individuals’ authorizations in HCSIS to ensure validity of billing.
• Review Billing System reports to ensure accuracy of billing.
• Add and maintain Individuals’ records and authorizations in Billing System.
• Review EVV Schedule Reports weekly to identify any potential issues with the transmission of EVV schedules to the aggregator.
• Enter documentation data from various source documents into a computer system.
• Enter appropriate data into computer programs utilizing the billing system, SmartSheets, Excel, MatrixCare, and/or Outlook.
• Provide administrative assistance for the Lewistown office.
• Maintain inventory and order supplies for the office, office equipment, and cleaning.
• Troubleshoot office equipment malfunctions or contact customer service for service calls.
• Assist in the preparation and implementation of meetings, trainings, and celebrations. 

Qualifications

Minimum requirements as an Administrative Assistant :

• High School Diploma or General Education Development (GED) Certificate required.
• Associate’s degree or technical certification within a related area preferred.
• 6 months to 2 years of previous job-related experience expected.
• 2 to 5 years of previous job-related experience preferred.
• A valid driver’s license and 6 months driving experience.
• 18 years of age.
• Ability to communicate, read, write, and understand the English language.

Preferred, but not required:

• Knowledge specific to the needs of individuals with intellectual and developmental disabilities and/or autism.
• Experience with Government Relations and Advocacy, Total Quality Management, Volunteer and Donor Relations.

If you are still reading, we should talk! Apply today, we would love to hear your story and share ours.

UCP Central PA is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to jobs@ucpcentralpa.org.

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