DEPARTMENT OPERATIONS ADMINSTRATOR

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Position Base
Riverside

Location
UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

POSITION SUMMARY

The Production Department administrative officer will work within the UCPath Center, reporting directly to the Production Director. This position handles highly confidential information, and plays an important role in keeping the fast-paced Production department running smoothly, provides administrative and organizational support, and ensures administrative processes are handled timely, accurately and professionally. The administrative officer serves as gatekeeper for the Production Director, and will have regular interaction with Production managers and supervisors. The Production Department administrative officer will work with a high degree of professionalism, tact and discretion to ensure a smooth flow of operations even, at times, under conditions of ambiguity and aggressive deadlines. The incumbent must also be able to demonstrate good judgment in selecting methods and techniques for obtaining solutions. The incumbent must be able to fulfill the demands of this position with a high degree of independence, accuracy, initiative, and sensitivity. This position will coordinate schedules, arrange regular and ad hoc meetings and events, and provide logistical support for the department. The Production Department administrative officer will work closely with internal team members to coordinate and administer department resources, such as space, supplies, equipment and team time.

Responsibilities

• 20% Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. Leads department procurement activities and other activities at the direction of the Director.

• 10% Participates in the development and revision of standard operating procedures and guidelines.

• 10% Manages performance metrics for department and works with managers, supervisors and other teams to ensure department dashboard is up to date and accrurate

• 30% Coordinates calendaring activities for Director to include tracking of status and/or minutes of high level meetings

• 15% Develops and maintains the department schedule of activities and annual planning

• 15% Serves as an extension of the Director for organizing management activities

Experience
Required Qualifications

• Min 2 years Fully functioning admin support for a large department or supporting Director level or above who manages a large department.

Skills and Abilities
Required Qualifications

• Ability to use sound judgment in responding to issues and concerns.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.

• Solid organizational skills and ability to multi-task with demanding timeframes.

• Ability to use discretion and maintain confidentiality.

Preferred Qualifications

• Working knowledge of common organization-specific and other computer application programs.

Education
Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title

ADMIN OFCR 2 CX

Job Code
004263

Salary Grade
CX

Payscale:
$30.44 - $48.66 - Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at the UCPath Center in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: July 14, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.

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