Administrative Assistant

Fairfax Behavioral Health (a UHS facility):

Fairfax Behavioral Health, founded in 1930, is a private, free-standing mental health hospital that specializes in psychiatric and detox treatment. We strive to meet and respond to the needs of our community by offering a continuum of care and evidenced-based programs at multiple locations within our region. We have behavioral health facilities and services located in Kirkland, Everett and Monroe, Washington. Mental and behavioral health challenges are a growing concern within our communities. Whether it is ourselves or a loved one, we will all likely be affected by behavioral health and mental disorders or illness. This drives our passion for providing evidenced-based outpatient and inpatient psychiatric treatment programs with successful outcomes.

For more information, please visit us at https://www.fairfaxhospital.com/

COVID-19 Vaccination requirement:

After October 18, 2021 all Washington state healthcare employees, educators, contractors, and interns will be required to provide proof of full COVID-19 vaccination record as a condition of employment. You must submit your documentation to Human Resources before your first day of employment with Fairfax. Please remember to bring your COVID-19 immunization card to your orientation with our HR team. 

Position Summary:

The Administrative Assistant/Case Management is responsible for providing administrative & clerical support to the Director of Clinical Services and Manager of Social Services. The Administrative Assistant/Case Manager provides support to the members of the Social Services team as it relates to the function of the Social Services Department. This may include writing the schedule, managing callouts and their coverage, correcting timesheets, on boarding new staff with logins and essential tools for their job, and data entry. Additional functions include supply ordering, obtaining resources for members of the Social Services department, and other duties as assigned. The Administrative Assistant/Case Manager will also serve in the capacity of a Case Manager during designated times and/or shifts

Case Manager responsibilities facilitating 1:1 sessions with patients to collaborate with their treatment and discharge planning, consult with families on emotional, social, and financial aspects of the patient’s life and facilitate family meetings for patients (when warranted), evaluating and documenting effectiveness of interventions and patient response to treatment, complying with required standards for medical/legal reporting situations (i.e. child abuse, dependent adult abuse, duty to warn, etc.), Have a role in multidisciplinary meetings, patient care conferences, and treatment planning, and other duties as assigned.

Wage Range:

Minimum: $21.00/hour

Maximum: $29.67/hour

QUALIFICATIONS

Education:

• Bachelor’s degree from an accredited college or university required, Master’s degree preferred; mental health field experience required.

• Agency Affiliated licensure required (can be obtained upon hire)

Experience: A minimum of five (5) years’ experience in a management support role is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

THIS SECTION DESCRIBES WHAT KNOWLEDGE, SKILLS AND ABILITIES AN EMPLOYEE IN THIS POSITION SHOULD CURRENTLY POSSESS. THIS LIST MAY NOT BE COMPLETE FOR ALL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION.

1. Knowledge of general clerical procedures and excellent spelling and math skills required.

2. Knowledge of medical terminology.

3. Knowledge of computers and software programs (i.e. Word, Excel, HMS).

4. Knowledge of data entry techniques.

5. Skill in organizing and prioritizing workloads to meet deadlines.

6. Skill in telephone etiquette and paging procedures.

7. Effective oral and written communication skills.

8. Ability to communicate effectively with patients and co-workers.

9. Ability to adhere to safety policies and procedures.

10. Ability to use good judgment and to maintain confidentiality of information.

11. Ability to prioritize heavy workloads.

12. Ability to write neatly and legibly.

13. Ability to perform accurately in a high level stimulated environment.

14. Ability to work as a team player.

15. Ability to demonstrate tact, resourcefulness, patience and dedication.

16. Ability to accept direction and adhere to policies and procedures.

17. Ability to work in a fast-paced environment with competing priorities.

18. Ability to meet deadlines.

19. Ability to perform repetitive tasks and work at a rapid pace is required.

20. Ability to react calmly and effectively in emergency situations.

PHYSICAL, MENTAL, AND SPECIAL DEMANDS

THIS SECTION DESCRIBES HOW AN EMPLOYEE IN THIS POSITION CURRENTLY PERFORMS THE FUNCTIONS OF THIS POSITION. MODIFICATIONS TO THE MANNER IN WHICH THIS JOB MAY BE PERFORMED WILL BE REVIEWED ON A CASE BY CASE BASIS.

1. Hand and finger dexterity for the use of computer equipment.

2. Ability to sit for extended periods of time, up to eight (8) hours at a time.

3. Ability to stand, or walk up to six hours, sit for up to two hours.

4. Ability to move flexibly is required in filing and retrieving medical records.

5. Ability to walk, sit, stand, lift, bend, stoop, twist, pull and push is required.

6. Visual acuity is needed for accurate communication of departmental and medical information.

7. Ability to frequently lift and carry up to 10 lbs. (charts, records).

8. Ability to work in an environment where the noise level is frequently high, where chemicals are frequently used for cleaning; where mechanical and electrical hazards may occasionally be present; and where dust, mist, and steam are frequently generated in housekeeping tasks.

9. Ability and knowledge of how to respond when exposed to blood and bodily fluids.

10. Ability to participate in the management of acutely agitated patients consistent with Handle with Care and hospital procedures.

MACHINES, TOOLS, EQUIPMENT, AND OTHER WORK AIDES:

THIS SECTION DESCRIBES THOSE MACHINES, TOOLS, EQUIPMENT, AND OTHER WORK AIDES AN EMPLOYEE IN THIS POSITION MUST BE ABLE TO USE.

1. Computer, printer, camera, and various software packages.

2. Copy machine.

3. Telephone and paging systems.

4. Policies, procedures, plans, programs and manuals.

BENEFITS:

• Insurance:
• Full time and part time employees (scheduled 20 or more hours per week) and their families are eligible to be covered by medical, dental, vision, and basic life insurance
• Retirement Plans:
• Employees are able to enroll in the Company’s 401(k) plan or deferred compensation plan
• Paid Time Off/Vacation:
• Full-time Employees are eligible for 21 days of PTO annually. Part-time employees are eligible for also eligible for PTO depending on FTE.
• Extended Leave Bank sick hours accrue at a rate of 1.85 hour per pay period for Full-time employees, and is prorated according to hours worked for part-time employees
• Holiday hours are included in the PTO accruals
• Additional Benefits Information:
• www.benefits.uhsguest.com

WHAT DO OUR CURRENT EMPLOYEES VALUE AT FAIRFAX BEHAVIORAL HEALTH AND UHS?

Our team at Fairfax strives to improve the status quo surrounding mental health by providing quality care and treatment through inpatient and outpatient services. At Fairfax Behavioral Health, we remove stigmas by building bridges and awareness within our community. One of the most rewarding aspects of this job is providing excellent care, comfort, and security to the members of our community dealing with behavioral health challenges. Supportive and responsive leadership. You are never alone, as you are part of a large network of peer co-workers that routinely exchange ideas and review current topics within the industry.  Having the opportunity to grow, learn, and advance in your career. There are very robust continuing education options and opportunities for skills diversification and career advancement with UHS.  

Universal Health Services (UHS)

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $11.6 billion in 2020.  In 2021, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; in 2020, ranked #281 on the Fortune 500; and listed #330 in Forbes ranking of U.S.’ Largest Public Companies.  Headquartered in King of Prussia, PA, UHS has 89,000 employees and through its subsidiaries operates 26 acute care hospitals, 334 behavioral health facilities, 39 outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 38 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all its subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email.  Additionally, recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.  If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting our Compliance Hotline at: https://uhs.alertline.com  or 1-800-852- 3449.

Salary : $21 - $30